Food Sourcing & Inventory Specialist

Feeding America; Harrisburg (Dauphin County); Hybrid; USD 42,000 - 56,000; Full time

Job summary

The Central Pennsylvania Food Bank in Harrisburg, PA is seeking an Inventory and Logistics Support role to help manage deliveries, inventory, and data accuracy across our food sourcing and warehouse operations.

You will maintain records, coordinate inbound deliveries, monitor inventory levels, and assist with supplier relationships while upholding nonprofit service values and high standards of confidentiality and teamwork.

Qualifications

• High school diploma or GED required.
• Two or more years of experience in inventory, logistics, purchasing support, administrative support, customer service, or a related field preferred.
• Nonprofit experience a plus.

Responsibilities

• Maintain and update spreadsheets, records, and documentation to support accurate record keeping and information management.
• Answer and direct phone calls and emails related to inbound scheduling, food contributions, and other inquiries.
• Schedule inbound deliveries and maintain accurate truck schedules.
• Verify that trucks arrive as scheduled and that products are delivered accurately; identify and resolve delivery discrepancies.
• Monitor inventory levels and product needs, and communicate sourcing opportunities, product availability, shortages, surplus inventory, and close-dated products to appropriate teams to support timely decision-making and distribution efforts.
• Facilitate the movement of excess and close-dated products through prompt distribution efforts and team communication.
• Provide timely follow-up and coordination regarding inbound deliveries, product information, and assigned Food Sourcing projects.
• Coordinate with warehouse staff to ensure the front warehouse remains adequately stocked with product.
• Assess warehouse capacity and support effective inventory planning and management.
• Maintain accurate and up-to-date product information in P2, including pricing, nutritional information, item descriptions, product images, and other relevant product details.
• Assist with collecting, analyzing, and reporting data related to food sourcing activities.
• Monitor key performance indicators and support evaluation of the effectiveness, efficiency, and impact of food sourcing activities and forecasting.
• Facilitate cross-departmental communication and coordination among Transportation, Food Sourcing, Inventory Control, Warehouse, and Agency Services teams.
• Participate in discussions and initiatives related to culturally relevant foods and nutrition.
• Assist with purchasing activities as directed by the Food Sourcing Manager, including entering reorder points in P2, verifying invoices, and confirming that all purchase orders correspond across P2 and purchasing spreadsheets.
• Support vendor and donor relationships through stewardship events and activities.
• Help identify new sources of dry, refrigerated, and frozen food products through cold calling, email outreach, and communication with vendors, farmers, donors, and other potential food sources.
• Manage and complete assigned projects as directed.
• Create and update departmental standard operating procedures.
• Participate in virtual and in-person meetings, training, and other professional development activities.
• Participate in internal committees and workgroups.
• Perform other duties and tasks assigned.

Skills

Team player

Customer service

Confidentiality

Communication skills

Multicultural sensitivity

Organizational skills

Data entry

MS Office

Record keeping

Problem solving

Attention to detail

Public speaking

Education

High school diploma or GED

Tools

Primarius software

P2 system

Microsoft Office

Job description

The Central Pennsylvania Food Bank in Harrisburg, PA is seeking an Inventory and Logistics Support role to help manage deliveries, inventory, and data accuracy across our food sourcing and warehouse operations.

You will maintain records, coordinate inbound deliveries, monitor inventory levels, and assist with supplier relationships while upholding nonprofit service values and high standards of confidentiality and teamwork.