Food Sourcing Associate

Feeding America; Harrisburg (Dauphin County); Hybrid; USD 42,000 - 56,000; Full time

Job summary

The Central Pennsylvania Food Bank in Harrisburg, PA is seeking an Inventory and Logistics Support role to help manage deliveries, inventory, and data accuracy across our food sourcing and warehouse operations.

You will maintain records, coordinate inbound deliveries, monitor inventory levels, and assist with supplier relationships while upholding nonprofit service values and high standards of confidentiality and teamwork.

Qualifications

• High school diploma or GED required.
• Two or more years of experience in inventory, logistics, purchasing support, administrative support, customer service, or a related field preferred.
• Nonprofit experience a plus.

Responsibilities

• Maintain and update spreadsheets, records, and documentation to support accurate record keeping and information management.
• Answer and direct phone calls and emails related to inbound scheduling, food contributions, and other inquiries.
• Schedule inbound deliveries and maintain accurate truck schedules.
• Verify that trucks arrive as scheduled and that products are delivered accurately; identify and resolve delivery discrepancies.
• Monitor inventory levels and product needs, and communicate sourcing opportunities, product availability, shortages, surplus inventory, and close-dated products to appropriate teams to support timely decision-making and distribution efforts.
• Facilitate the movement of excess and close-dated products through prompt distribution efforts and team communication.
• Provide timely follow-up and coordination regarding inbound deliveries, product information, and assigned Food Sourcing projects.
• Coordinate with warehouse staff to ensure the front warehouse remains adequately stocked with product.
• Assess warehouse capacity and support effective inventory planning and management.
• Maintain accurate and up-to-date product information in P2, including pricing, nutritional information, item descriptions, product images, and other relevant product details.
• Assist with collecting, analyzing, and reporting data related to food sourcing activities.
• Monitor key performance indicators and support evaluation of the effectiveness, efficiency, and impact of food sourcing activities and forecasting.
• Facilitate cross-departmental communication and coordination among Transportation, Food Sourcing, Inventory Control, Warehouse, and Agency Services teams.
• Participate in discussions and initiatives related to culturally relevant foods and nutrition.
• Assist with purchasing activities as directed by the Food Sourcing Manager, including entering reorder points in P2, verifying invoices, and confirming that all purchase orders correspond across P2 and purchasing spreadsheets.
• Support vendor and donor relationships through stewardship events and activities.
• Help identify new sources of dry, refrigerated, and frozen food products through cold calling, email outreach, and communication with vendors, farmers, donors, and other potential food sources.
• Manage and complete assigned projects as directed.
• Create and update departmental standard operating procedures.
• Participate in virtual and in-person meetings, training, and other professional development activities.
• Participate in internal committees and workgroups.
• Perform other duties and tasks assigned.

Skills

Team player

Customer service

Confidentiality

Communication skills

Multicultural sensitivity

Organizational skills

Data entry

MS Office

Record keeping

Problem solving

Attention to detail

Public speaking

Education

High school diploma or GED

Tools

Primarius software

P2 system

Microsoft Office

Job description

• Ability to understand and work with the diverse dynamics of the non-profit/social service and religious/charitable sectors as well as multi-cultural populations.
• Passion for the Food Bank’s mission and core values.
• Passion for customer service excellence (internal and external), professional etiquette, personal boundaries, and the ability to maintain confidentiality. Ability to work as part of a high performance team and be a strong team player.
• Ability to work a flexible schedule.
• Excellent oral communication skills.
• Caring and supportive personality.
• Ability to relate well with others.
• Computer skills/use of Primarius software
• Knowledge of CPFB products and daily processes.
• Organizational skills with the ability to establish appropriate priorities.
• Ability to master database and reporting systems.
• Ability to input and maintain accurate records, to perform research, and to compile data.
• Exhibit strong interpersonal, problem solving, and administrative skills.
• Ability to organize work, to set priorities, to exercise independent judgment, and to demonstrate flexibility in balancing the needs of various programs and staff.
• Must be friendly, outgoing, and comfortable speaking in front of people.
• Must have professional demeanor with the ability to work cooperatively across all levels of the CPFB.
• Ability to attend departmental and all-staff meetings as directed, staying informed of ongoing changes in department and overall organization.
• Knowledge of organization’s computer software and systems, including Microsoft Office Suite, department-specific software systems, telecommunications, and internet applications.
• Ability to operate standard office equipment (machines, tools, and devices) used in performing only the essential functions include computer and related equipment, calculator, photocopier, fax machine, and telephone.

Physical Requirements or Licenses

• This position requires a regular in-office work schedule, with occasional flexibility to work remotely at the discretion of the SVP/Chief Operations Officer or based on the needs of the organization
• A valid driver’s license with history of a good driving record.
• Ability to operate an electric pallet jack.
• Ability to travel that may include consecutive overnight stays, and traveling by car, bus, and airplane.
• Conditions may include working closely with others, working alone, and working irregular hours.
• Regularly required to stand and walk.
• Frequently required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• Occasionally required to sit; climb or balance and stoop, kneel, crouch, or crawl.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• May be exposed to wet and/or humid conditions and extreme cold.
• May occasionally be exposed to moving mechanical parts and high, precarious places.
• Must be able to occasionally lift or move up to 40 pounds.
• The noise level in the office is typically quiet.
• The noise level in the warehouse is usually moderate.

Job Accountabilities

• Maintain and update spreadsheets, records, and documentation to support accurate record keeping and information management.
• Answer and direct phone calls and emails related to inbound scheduling, food contributions, and other inquiries.
• Schedule inbound deliveries and maintain accurate truck schedules.
• Verify that trucks arrive as scheduled and that products are delivered accurately; identify and resolve delivery discrepancies.
• Monitor inventory levels and product needs, and communicate sourcing opportunities, product availability, shortages, surplus inventory, and close-dated products to appropriate teams to support timely decision-making and distribution efforts.
• Facilitate the movement of excess and close-dated products through prompt distribution efforts and team communication.
• Provide timely follow-up and coordination regarding inbound deliveries, product information, and assigned Food Sourcing projects.
• Coordinate with warehouse staff to ensure the front warehouse remains adequately stocked with product.
• Assess warehouse capacity and support effective inventory planning and management.
• Maintain accurate and up-to-date product information in P2, including pricing, nutritional information, item descriptions, product images, and other relevant product details.
• Assist with collecting, analyzing, and reporting data related to food sourcing activities.
• Monitor key performance indicators and support evaluation of the effectiveness, efficiency, and impact of food sourcing activities and forecasting.
• Facilitate cross-departmental communication and coordination among Transportation, Food Sourcing, Inventory Control, Warehouse, and Agency Services teams.
• Participate in discussions and initiatives related to culturally relevant foods and nutrition.
• Assist with purchasing activities as directed by the Food Sourcing Manager, including entering reorder points in P2, verifying invoices, and confirming that all purchase orders correspond across P2 and purchasing spreadsheets.
• Support vendor and donor relationships through stewardship events and activities.
• Help identify new sources of dry, refrigerated, and frozen food products through cold calling, email outreach, and communication with vendors, farmers, donors, and other potential food sources.
• Manage and complete assigned projects as directed.
• Create and update departmental standard operating procedures.
• Participate in virtual and in-person meetings, training, and other professional development activities.
• Participate in internal committees and workgroups.
• Perform other duties and tasks assigned.

Education

• High school diploma or GED required.
• Combination of education, experience, and/or training that provides the required knowledge and skills for the position.

Experience

• Two or more years of experience in inventory management, logistics, purchasing support, administrative support, customer service, or a related field preferred.
• Experience maintaining accurate records, working with spreadsheets, and coordinating deliveries or inventory preferred.
• Nonprofit experience a plus.

Deadline

October 23, 2026

End date

October 23, 2026

We are proud to be an equal-opportunity employer

About the organization

The Central Pennsylvania Food Bank is a nonprofit organization committed to ending hunger in 27 counties across central Pennsylvania. By working with more than 1,100 local agencies and programs, we serve 278,000 people in need each month through our three Healthy Food Hubs, located in Harrisburg, Williamsport, and Hollidaysburg.