Food Distribution Coordinator

Crossroads Church; Westminster (MD); On-site; USD 21,000 - 30,000; Part time

Job summary

Crossroads Church is seeking a Food Distribution Coordinator to lead weekly logistics, pantry operations, and volunteer experience at the Crossroads Community Center. This part-time role drives food distribution readiness, inventory management, and a caring, organized environment for guests and volunteers.

You will coordinate partner pickups, oversee Thursday distribution, and develop volunteer teams, collaborating with church leadership to ensure a smooth, hospitable ministry.

Qualifications

• High school diploma or equivalent required.
• Experience driving a box truck and coordinating volunteer teams preferred.
• Strong organizational, inventory, and scheduling abilities.
• Basic proficiency with word processing and spreadsheets.
• Good verbal communication and hospitality skills.
• Ability to lift up to 50 pounds and handle physical tasks.

Responsibilities

• Coordinate weekly food procurement and logistics with partners and driver.
• Prepare and lead Thursday evening distribution and maintain a welcoming environment.
• Maintain pantry storage, inventory, and safety practices.
• Equip and develop volunteers, foster community relationships, and reflect Crossroads’ mission.

Skills

Organizational skills

Logistics

Volunteer coordination

Verbal communication

Driver with box truck

Education

High school diploma

Tools

Word processing

Spreadsheets

Job description

Food Distribution Coordinator

Location: Crossroads Community Center

Position Type: Part-time (Up to 10 hours/week)

Reports To: Director of Missions

About the Role

At Crossroads Church, we want to create spaces where community members feel cared for, valued, and supported, and where they can experience the love and care of Jesus in tangible ways.

As the Food Distribution Coordinator, you will lead the weekly logistics, pantry operations, and volunteer experience for our food distribution ministry at the Crossroads Community Center. This role is a dynamic blend of food procurement, pantry management, volunteer care, and hands‑on weekly execution. If you have a heart for our local community, love equipping volunteers, and want to help create an organized, welcoming environment where families receive essential food support, this role is for you.

Position Overview

The Food Distribution Coordinator owns the weekly readiness, inventory, and environment of our food distribution ministry. You will oversee the end-to-end process of acquiring, stocking, organizing, and distributing food, while equipping volunteers to provide a high standard of service and hospitality to every visitor.

Working closely with our Director of Missions, Missions Administrator, and Community Center team, you will establish reliable procurement pipelines, maintain clean and safe storage spaces, and foster a team-oriented outreach that reflects the heart of Jesus to our surrounding neighborhood.

Key Responsibilities

1. Coordinate Food Procurement & Logistics

• Manage Partner Pickups: Schedule and coordinate weekly food procurement and deliveries from community partners, including Westminster Rescue Mission, Aldi, Wawa, BJ’s, and other local sources.
• Drive & Transport: Serve as a primary driver operating the food truck for Tuesday and Thursday pickups and deliveries as needed, establishing clear weekly routing with the Food Pipeline truck driver.
• Order Coordination: Collaborate with the Missions Administrator to review and adjust food orders from partner organizations to meet ministry needs.
• Partner Communication: Proactively communicate inventory changes, supply needs, and transportation schedules with community partners and church leadership.

2. Prepare & Lead Weekly Food Distribution

• Create Great Environments: Prepare and transform the Community Center space for Thursday evening food distribution, ensuring areas are clean, well-stocked, organized, and ready before volunteers and community members arrive.
• Schedule Volunteer Teams: Create, maintain, and communicate weekly volunteer schedules for food distribution, filling gaps promptly to ensure seamless operations.
• Facilitate On-Site Operations: Direct Thursday evening distribution activities, supporting volunteers, guiding flow, and solving real-time operational needs with a calm, steady presence.

3. Manage Pantry Operations & Inventory Systems

• Maintain Storage & Safety: Keep the Food Pantry clean, safe, and highly organized, establishing effective systems for receiving, storing, inventorying, and distributing food items.
• Monitor Inventory Levels: Routinely evaluate food supplies, identify shortages or recurring storage/distribution issues, and communicate restocking needs to the Director of Missions.
• Support Special Outreach: Assist the Director of Missions with coordinating church-wide food drives and special seasonal distribution initiatives.

4. Champion Volunteers & Community Relationships

• Equip Volunteer Leaders: Provide volunteers with clear instructions, roles, and encouragement so they feel valued, confident, and prepared to serve.
• Build Relational Connections: Foster a positive, team-focused culture among volunteers, community partners, and center staff rooted in respect, dependability, and Christian care.
• Represent Christ to the Community: Warmly engage community members, protecting unity, maintaining appropriate confidentiality, and demonstrating the gracious love of Jesus in every interaction.

Who You Are

• A Growing Follower of Jesus: You have a personal, vibrant relationship with Christ, a servant's heart, and a genuine desire to help others experience His love.
• Organized & Logistics-Minded: You have strong administrative abilities, pay attention to detail, and excel at managing inventory, schedules, and multi-step operations efficiently.
• Relational & Service-Oriented: You naturally build trust and positive relationships with volunteers, staff, community partners, and diverse community members.
• Calm Under Pressure & Adaptable: You bring a calm, flexible, and solution-oriented approach when schedules change, maintaining self-directed follow-through under light supervision.
• Hands-On & Dependable: You are dependable, comfortable driving a box truck, and capable of handling physical tasks associated with pantry stocking and distribution.

Role Qualifications & Schedule

• Education & Experience: High school diploma or equivalent required. Experience driving a box truck, managing inventory, and coordinating volunteer teams is preferred.
• Skills & Technical Proficiency: Basic proficiency with word processing and spreadsheet applications. Strong organizational, administrative, and verbal communication skills.
• Physical Requirements: Ability to lift and carry up to 50 pounds up and down multiple flights of stairs. Valid Maryland driver's license and ability to drive a box truck.
• Alignment & Culture: Full agreement with Crossroads’ mission, vision, and core values, with a commitment to maintaining appropriate confidentiality and representing Jesus well.
• Schedule Expectations: Part-time role of up to 10 hours per week. Regular schedule includes Tuesdays (12:30 p.m. – 2:30 p.m. on-site), Thursdays (1:00 p.m. – 8:00 p.m. on-site), and 1 hour of remote administrative prep, with occasional schedule adjustments for pickups or ministry events.