Food & Beverage Controller

ACCESS | MANAGEMENT ∙ REALTY ∙ MAINTENANCE ∙ LIFESTYLE; Sarasota (FL); On-site; USD 85,000 - 115,000; Full time

Job summary

ACCESS | MANAGEMENT ∙ REALTY ∙ MAINTENANCE ∙ LIFESTYLE is seeking a Food & Beverage Controller to oversee financial performance, reporting, and internal controls for HOA communities and amenity facilities across Central or Southwest Florida.

The role focuses on budgeting, cost control, month-end closings, audits, and driving operational efficiency in restaurants, bars, cafés, catering, and related venues while partnering with leadership to optimize resident satisfaction and financial results.

Responsibilities

• Oversee financial reporting and accounting functions for food and beverage operations across assigned communities.
• Prepare and analyze monthly profit and loss statements, balance sheets, revenue reports, and operational financial summaries.
• Monitor revenue, expenses, gross profit margins, and operating performance against budgets and forecasts.
• Reconcile food and beverage sales, POS transactions, credit card settlements, daily deposits, and general ledger accounts.
• Review POS reports to verify sales activity, discounts, voids, refunds, complimentary items, and other transaction adjustments.

Job description

Department: Finance / Food & Beverage Operations
Reports To: Director of Finance / Corporate Leadership
Location: Central or Southwest Florida, with flexibility for the right candidate.
Position Type: Full-Time

Position Summary

The Food & Beverage Controller is responsible for overseeing the financial performance, reporting, and internal controls of food and beverage operations across assigned homeowner association (HOA) communities and amenity facilities. This position plays a critical role in ensuring financial accuracy, cost control, budget compliance, and operational efficiency across restaurants, bars, cafés, catering, banquet services, and other community dining venues.

Essential Duties And Responsibilities

Financial Reporting & Accounting

• Oversee financial reporting and accounting functions for food and beverage operations across assigned communities.
• Prepare and analyze monthly profit and loss statements, balance sheets, revenue reports, and operational financial summaries.
• Monitor revenue, expenses, gross profit margins, and operating performance against established budgets and forecasts.
• Reconcile food and beverage sales, point-of-sale (POS) transactions, credit card settlements, daily deposits, and general ledger accounts.
• Review POS reports to verify sales activity, discounts, voids, refunds, complimentary items, and other transaction adjustments.
• Review financial records for accuracy, completeness, and compliance with established accounting procedures.
• Identify financial discrepancies, unusual spending patterns, and opportunities to improve operational performance.
• Assist with month-end and year-end closing processes, financial audits, and reporting requirements.

Budgeting & Cost Control

• Assist in developing annual food and beverage operating budgets and periodic financial forecasts.
• Monitor food costs, beverage costs, labor expenses, and other controllable operating costs.
• Analyze cost of goods sold (COGS), gross profit margins, labor cost percentages, and departmental performance.
• Establish and monitor financial benchmarks to evaluate the performance of individual venues and communities.
• Partner with operational leaders to identify cost-saving opportunities without compromising service quality or resident satisfaction.
• Review expenditures, vendor invoices, purchase orders, and expense allocations for accuracy and proper authorization.
• Investigate budget variances and work with management to develop corrective action plans.
• Utilize POS and financial reporting data to identify sales trends, revenue opportunities, and areas of unnecessary expense.