FOIA & Records Administrative Specialist

Aleut Federal; Oak Park (TN); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental/Vision insurance

Paid Time Off

Short- and Long-Term Disability

Life insurance

401k and match

Job summary

Aleut Federal in the United States is seeking an Administrative Specialist II to support the Department of Energy Office of Science, Office of Chief Counsel, processing FOIA and Privacy Act requests. The role requires independent work, high organization, and meticulous tracking of deadlines, with professional correspondence and documentation.

The ideal candidate will be proactive, detail-oriented, and able to manage multiple requests in a deadline-driven environment while safeguarding sensitive

Qualifications

• Experience in administrative, records, compliance, or detail-intensive work.
• Ability to work independently and manage priorities with limited direction.
• Exceptional attention to detail and ability to identify missing or sensitive information.
• Proactive work style, including following up on open items and deadlines.
• Strong organizational and time-management skills to track multiple requests.

Responsibilities

• Assist FOIA and Privacy Act Officer with processing agency records requests.
• Review incoming FOIA requests for validity, scope, completeness, and next steps.
• Verify proposed responses are complete, accurate, and supported by records.
• Quality-check drafted correspondence before FOIA/Privacy Act approval or release.
• Process Privacy Act requests in accordance with regulations and DOE orders.
• Maintain accurate trackers for requests, milestones, and deadlines.

Skills

Attention to detail

Time management

Independent work

Strong communication

Tools

FOIAXpress

SharePoint

Microsoft Office

Job description

Aleut Federal in the United States is seeking an Administrative Specialist II to support the Department of Energy Office of Science, Office of Chief Counsel, processing FOIA and Privacy Act requests. The role requires independent work, high organization, and meticulous tracking of deadlines, with professional correspondence and documentation.

The ideal candidate will be proactive, detail-oriented, and able to manage multiple requests in a deadline-driven environment while safeguarding sensitive