FMS Lead Operations Specialist

Mains'l-Services,-Inc; Brooklyn Park (MN); Hybrid; USD 58,000 - 60,000; Full time

Benefits offered by this job

Health and dental insurance

Life insurance

401(k)

Long-term disability

Paid time off

Education assistance

Job summary

Mains’l Services in Brooklyn Park, MN is seeking a Lead Operations Specialist to mentor the FMS team and ensure accurate, timely financial and operational processes. You will handle audits, payroll reviews, and DDS-related inquiries, while providing responsive customer service in a remote/hybrid setup.

The role emphasizes leadership in process improvement, collaboration across departments, and ensuring compliance with internal policies; a college degree is preferred and prior disability-support

Qualifications

• Experience with financial management systems, budgeting accuracy, data entry, and recordkeeping.
• Excellent customer service and ability to work with participants and stakeholders.
• Strong mathematical, analytical, and problem-solving skills.
• Experience with auditing spending plans and approvals.
• Able to handle high-volume environment with deadlines.
• Disability services background preferred.
• College degree preferred.

Responsibilities

• Mentor and train FMS team members on policies, systems, processes, and daily questions.
• Collaborate with the FMS team and internal departments to develop best practices.
• Audit spending plans and authorizations; provide feedback and follow-up.
• Audit participant and employee files for completeness and accuracy.
• Deliver Regional Center authorizations to Billing and Support.
• Review timesheets, payroll reports, and spending summaries to fix errors.
• Inform participants and stakeholders about DDS changes and Regional Centers info.
• Serve as first contact for external complaints and escalate when needed.
• Support high-volume environment with accuracy and deadlines.

Skills

Customer service

Budget accuracy

Data entry

Analytical skills

Problem solving

Excel

Communication

Independent work

Time management

Education

College degree preferred

Tools

Microsoft Office

Job description

Mains’l Services is seeking a Lead Operations Specialist to join our FMS team. In this lead-level role, you’ll serve as a resource and mentor to FMS team members while helping ensure accurate, timely, and compliant financial and operational processes.

You’ll also serve as a first point of contact for external complaints and concerns, using your knowledge of FMS processes, systems, and policies to help resolve questions and identify opportunities for improvement.

Why Mains’l

At Mains’l, our work is centered on helping people live a life of their own choosing—a life with meaning and purpose. We value truth, service, collaboration, and excellence, and we believe our work is strongest when we work together.

Salary

$57,720.00–$60,361.60 annually

Work Schedule

Remote/Hybrid. This position includes in-person training, work time, and meetings at our Brooklyn Park, MN office.

What You’ll Do

• Mentor and train FMS team members, providing guidance on policies, systems, processes, and day-to-day questions.
• Collaborate with the FMS team and internal departments to develop and implement best practices and procedures.
• Conduct detailed audits of spending plans and authorizations and provide feedback and follow-up when issues are identified.
• Assist with auditing participant and employee files for completeness and accuracy, including accounts payable invoices, prepayment and reimbursement documentation, and vendor credentials.
• Deliver Regional Center authorizations to the Mains’l Billing Department and FMS Support Specialist.
• Review timesheets, payroll reports, employee setup, and spending summaries to identify and correct errors.
• Serve as a resource to participants and stakeholders regarding DDS changes and information received from Regional Centers.
• Serve as a first point of contact for external complaints and concerns, helping identify appropriate solutions and escalating issues when needed.
• Support a high-volume environment while maintaining accuracy, meeting deadlines, and providing responsive customer service.

What You’ll Bring

• Excellent customer service skills and a commitment to supporting participants, stakeholders, and team members.
• Experience working with financial management systems, with an emphasis on budgeting accuracy, data entry, and detailed recordkeeping.
• Strong mathematical, analytical, and problem-solving skills.
• Proficiency with Microsoft Office, particularly Excel.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize competing demands, and seek assistance when needed.
• Ability to manage a high volume of daily communications and processing deadlines while maintaining attention to detail.
• Previous experience supporting individuals with disabilities preferred.
• College degree preferred.

Benefits

• Health and dental insurance
• Life insurance
• 401(k)
• Long-term disability
• Paid time off
• Education assistance

Mains’l is committed to providing Equal Employment Opportunities to all employees and applicants.