Flight Operations Coordinator

All Aviation Jobs; Englewood (CO); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Precision Aircraft Management seeks a Flight Operations Coordinator to manage the aircraft calendar, coordinate crews, aircraft availability, and ground services while ensuring compliance with FAA Part 91/135 standards.

The role requires strong regulatory knowledge, ability to handle schedule changes under pressure, and collaboration with pilots, operations managers, and maintenance teams. Office-based with hybrid nights/holidays schedule.

Qualifications

• High School Diploma or GED; Associate degree preferred.
• 2-3 years in a business aviation scheduling/operations environment.
• FAA Dispatch License preferred but not required.
• Knowledge of FAA Regulations and ability to pass pre-employment drug test per DOT rules.

Responsibilities

• Exercise operational control of fleet for the Director of Operations.
• Schedule, plan, coordinate, and confirm flight schedules for aircraft, crews, and clients in compliance with Part 91/135.
• Manage crew assignments, rest periods, and legal flight duty limitations.
• Communicate with clients, flight crews, maintenance, and ground support to coordinate schedules, costs, and logistics.
• Monitor and adjust schedules for weather, aircraft availability, or customer requests.
• Proactively check NOTAMS and weather conditions.
• Maintain records of flight operations, including logs, expenses, and crew contracts.
• Coordinate international planning and compliance.
• Provide timely updates and resolve scheduling issues professionally.

Skills

Attention to detail

Adaptability

Enthusiasm

Team support

Focus

Time management

Professionalism

Resourcefulness

Education

High School Diploma / GED

Associate degree or higher preferred

Job description

Position Title: Flight Operations Coordinator
Reports to: Director of Operations
FLSA Status: Full-time; Exempt
Compensation: $60K - $80K (annual)
Schedule/Location: In-office at APA 0600-1800 7 days a week | 4 10hr shifts a week | Hybrid schedule for nights/Holidays

The Flight Operations Coordinator plays a critical role in coordinating and managing the entire aircraft calendar and flight process while adhering to all regulatory and operational requirements. This position is responsible for coordinating flight crews, aircraft availability, and ground services to ensure smooth operations and high levels of customer satisfaction. The Flight Operations Coordinator must have a deep understanding of FAA regulations, operational logistics, and the ability to work under pressure to handle changes or disruptions in flight schedules. Work closely with pilots, operations managers, and maintenance teams to ensure that flights are executed safely, efficiently, and in compliance with Part 91/135 standards.

Displays

• Impeccable attention to detail.
• Adaptable
• Enthusiasm
• Anticipation and support for team members.
• Focused
• Productive time management.
• Professionalism
• Resourcefulness

Responsibilities

• Exercise operational control of fleet on behalf of the Director of Operations.
• Schedule, plan, coordinate, and confirm flight schedules for aircraft, crews, and clients, ensuring compliance with Part 91/135 regulations and operational standards.
• Manage crew assignments, ensure proper rest periods, legal flight duty limitations, and timely crew changes.
• Communicate directly with clients, flight crews, maintenance, and ground support to coordinate and update flight details, services, schedules, costs and logistics.
• Monitor and adjust schedules as necessary to accommodate changes in aircraft availability, weather conditions, or customer requests.
• Proactively check airport NOTAMS and weather conditions.
• Maintain accurate records of flight operations, including flight logs, expenses, and crew contract and incentive programs.
• Collaborate with the maintenance team to ensure aircraft airworthiness.
• Active flight following.
• Respond to operational disruptions, such as weather delays or mechanical issues, quickly and effectively, offering solutions to minimize service interruptions.
• Ensure all required documentation is up-to-date and compliant with FAA and company standards.
• Assist with the coordination of international planning, compliance, and handling.
• Provide excellent customer service by offering timely updates and resolving scheduling issues or concerns in a professional manner.

Qualifications

• High School Diploma, GED or equivalent; Associate degree or higher preferred
• 2-3 years of experience in a business aviation scheduling/operations environment.
• FAA Dispatch License preferred, but not required.
• Knowledge of FAA Regulations.
• Ability to pass a pre-employment drug in compliance with the DOT Drug & Alcohol Testing Program under 14 CFR Part 120 & 49 CFR Part 40 (when applicable).

Working Environment

• Prolonged sedentary periods while working at a desk on a computer.
• Modern office setting designed for teamwork, with open office layouts.

Benefits

Precision Aircraft Management offers a competitive benefits package including but not limited to health insurance (medical, dental, vision) mostly paid for by the company, employer covered life insurance, 401k with employer match, and paid time off (personal, sick, and holidays).
Pay: $60,000.00 - $80,000.00 per year

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person