Maintenance Ops Coordinator

Scale Army Careers; Oakland (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

Scale Army Careers seeks a Maintenance Ops Coordinator to plan, coordinate, and track aircraft maintenance activities to ensure fleet readiness and regulatory compliance. The role requires close collaboration with Maintenance, Flight Operations, vendors, and leadership to manage schedules and downtime.

Responsibilities include maintaining records, coordinating inspections, and ensuring adherence to FAA regulations and maintenance programs in a fast-paced environment.

Qualifications

• 3–5 years of experience in aircraft maintenance planning, maintenance control, or maintenance coordination.
• Experience supporting Part 135 or Part 91 flight operations is strongly preferred.
• Experience managing aircraft maintenance records, inspections, and regulatory compliance.

Responsibilities

• Plan, coordinate, and track aircraft maintenance activities to ensure fleet reliability and regulatory compliance.
• Coordinate inspections and repair events, maintain maintenance records, and minimize downtime.
• Collaborate with Maintenance, Flight Operations, vendors, and leadership to manage schedules and progress.

Skills

Maintenance planning

Part 135/91 experience

FAA regulations

Vendor coordination

Microsoft Office

Maintenance tracking software

Tools

CAMP

Corridor

Traxxall

Job description

Our client is a growing private aviation company committed to maintaining the highest standards of safety, reliability, and operational excellence. As the organization continues to expand, they are seeking a Maintenance Ops Coordinator to coordinate aircraft maintenance activities, ensure regulatory compliance, and maximize fleet availability through proactive maintenance planning and vendor coordination.

Role Overview

The Maintenance Ops Coordinator will be responsible for planning, coordinating, and tracking aircraft maintenance activities to ensure fleet reliability, regulatory compliance, and operational readiness. The Maintenance Ops Coordinator will collaborate closely with Maintenance, Flight Operations, vendors, and leadership to manage maintenance schedules, coordinate inspections and repair events, maintain maintenance records, and minimize aircraft downtime. This role is ideal for someone with experience supporting Part 135 or Part 91 operations who thrives in a fast-paced environment where organization, communication, and attention to detail are essential.

Location

Fully Remote | 9:00 AM - 5:00 PM EST

Key Responsibilities

Maintenance Planning & Scheduling

• Develop and maintain maintenance schedules based on aircraft utilization, flight hours, calendar intervals, and regulatory requirements.
• Monitor upcoming inspections, maintenance events, and component replacement schedules to ensure continued airworthiness.
• Coordinate scheduled maintenance activities to minimize aircraft downtime and operational disruption.
• Build and manage detailed maintenance work packages for planned maintenance events.
• Coordinate directly with maintenance facilities, repair stations, OEMs, and third-party vendors.
• Obtain and evaluate maintenance estimates, repair proposals, and completion timelines.
• Monitor maintenance progress and communicate status updates to internal stakeholders.
• Escalate delays and work collaboratively with vendors to maintain maintenance schedules.

Records & Regulatory Compliance

• Maintain accurate aircraft maintenance records and supporting documentation.
• Ensure compliance with FAA regulations, manufacturer recommendations, and company maintenance programs.
• Verify maintenance records, logbook entries, and airworthiness documentation.
• Support aircraft audits and regulatory inspections.

Operational Support

• Partner with Flight Operations to coordinate aircraft availability and maintenance scheduling.
• Track aircraft downtime and communicate operational impacts to internal teams.
• Analyze maintenance trends and identify opportunities to improve fleet reliability and maintenance planning.

Qualifications

Experience

• 3–5 years of experience in aircraft maintenance planning, maintenance control, or maintenance coordination.
• Previous experience supporting Part 135 or Part 91 flight operations is strongly preferred.
• Experience managing aircraft maintenance records, inspections, and regulatory compliance.
• Familiarity with FAA maintenance regulations and aircraft documentation requirements.
• Experience coordinating with maintenance vendors, repair stations, and OEMs.

Skills

• Strong organizational and project management skills.
• Excellent attention to detail and documentation accuracy.
• Ability to manage multiple aircraft maintenance events simultaneously.
• Proficiency with Microsoft Office Suite.
• Experience using aircraft maintenance tracking software such as CAMP, Corridor, Traxxall, or similar platforms.
• Strong communication and stakeholder coordination skills.
• Excellent analytical and problem-solving abilities.
• Ability to prioritize competing maintenance activities while maintaining regulatory compliance.
• Proactive and highly organized with exceptional follow-through.

What Success Looks Like

• Aircraft maintenance events are planned and executed efficiently with minimal operational disruption.
• Maintenance records remain accurate, complete, and audit-ready.
• Aircraft consistently meet FAA regulatory compliance and airworthiness requirements.
• Vendor relationships contribute to timely maintenance completion and reduced aircraft downtime.
• Flight Operations and leadership receive accurate maintenance forecasts and proactive communication regarding aircraft availability.
• Continuous improvements enhance maintenance planning, fleet reliability, and operational efficiency.

This is an exciting opportunity to join a growing private aviation company where you'll play a critical role in ensuring fleet reliability, regulatory compliance, and operational readiness. As the Maintenance Ops Coordinator, you'll work closely with Maintenance, Flight Operations, vendors, and executive leadership while helping build scalable maintenance planning processes that support the company's continued growth.