Flight Operations Administrator

Bond OpCo, LLC; Fort Lauderdale (FL); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Job summary

BOND is seeking a Flight Operations Administrator in Fort Lauderdale, FL to support our leadership and maintain regulatory compliance for Part 91K/135 operations. You will keep certificates, manuals, and crew files up-to-date, respond to document requests, and ensure audit readiness with rapid access to records.

The role requires precision, deadline discipline, and prior aviation records experience. Collaboration with operations leadership and on-call support are essential components of this

Qualifications

• 3+ years as an executive/administrative assistant or records coordinator in aviation or regulated environment.
• Experience managing calendars, correspondence, and priorities for multiple senior leaders.
• High accuracy with dates, expirations, and document control; independent calendar work.

Responsibilities

• Own calendars, meetings, and action-item follow-through for flight operations leadership.
• Manage OpSpecs, MSpecs, LOAs, filing deadlines, renewals, and change packages.
• Keep audit-ready files and fulfill FAA/third-party requests; track findings to closure.
• Track aircraft onboarding on a single board; chase missing records before jet goes idle.
• Drive manual revision cycle and forms library; manage logs and distribution.
• Maintain non-training crew file; coordinate with Flight Training Administrator on expiration calendar.
• Reconcile trip/flight data across systems and build trusted leadership reports.

Skills

Executive support

Calendar management

Document control

Strong writing skills

Microsoft 365

Discretion with confidential info

On-call readiness

Background check & airport credential

Tools

Portside Horizon

Flight scheduling systems

Challenger/Global ops knowledge

Job description

BOND is a rapidly growing private aviation company revolutionizing fractional aircraft ownership and private aircraft management, delivering an elevated and seamless flying experience for discerning clients. Supported by a landmark Bombardier fleet order, we are building a modern fleet of late-model super-midsize and ultra-long-range aircraft and assembling a team committed to operational excellence, safety, and white-glove service.

As we scale toward launch and long-term growth, we are seeking professionals who want to help build a next-generation aviation company and play a meaningful role in shaping how it operates from the ground up.

Role Overview

Bond operates a managed business aviation fleet of Bombardier Challenger and Global aircraft under a Part 91K fractional ownership program and Part 135 on-demand authority. We run a lean flight operations team with a high bar, and we are building the systems that let us scale without compromising safety or the owner experience.

As our Flight Operations Administrator, you will be the administrative partner to flight operations leadership, supporting our VP, Director of Operations and Director of Regulatory Compliance. You will keep the certificate, the manuals, the crew file, and the department's commitments accurate, current, and audit-ready, so that when an FAA inspector, auditor, or owner asks for a document, it exists and you can produce it in minutes.

This role is for someone who loves precision, works a deadline calendar without being chased, and takes pride in being the person leadership relies on. If you have worked inside a Part 135 or Part 91K operation, you will ramp fast. If you come from another regulated, records-driven environment and learn quickly, we want to hear from you too.

What You'll Do

• Own calendars, meetings, correspondence, and action-item follow-through for flight operations leadership, including FSDO and principal inspector letters.
• Run the regulatory calendar and certificate file: OpSpecs and MSpecs, LOAs, filing deadlines, renewals, and management of change packages.
• Keep the department audit-ready by building evidence files, fulfilling FAA and third-party document requests, and tracking findings to closure.
• Track every new aircraft through onboarding on one status board, and chase down missing records before they keep a jet on the ground.
• Drive the manual revision cycle and forms library, including revision logs, distribution, and read-and-sign tracking.
• Maintain the non-training crew file and partner with the Flight Training Administrator on one shared expiration calendar.
• Reconcile trip and flight time data in Portside Horizon against ForeFlight and build reporting leadership can trust.

Required Qualifications

• 3+ years as an executive or administrative assistant, records coordinator, or office administrator in aviation or another regulated, records-driven environment.
• Experience managing calendars, correspondence, and priorities for more than one senior leader.
• Strong accuracy with dates, expirations, and document control, and the discipline to work a recurring calendar independently.
• Strong writing skills for correspondence and procedures others will rely on.
• Advanced Microsoft 365 skills (Excel, Word, Outlook, SharePoint, OneDrive) and quick uptake of new operational software.
• Discretion with confidential crew, passenger, owner, and medical information.
• Availability to respond outside normal business hours when trip activity requires it, and to support an on-call rotation as needed.
• S. work authorization and ability to pass a background check and airport or TSA credentialing.

Preferred Qualifications

• Working knowledge of 14 CFR Part 91 Subpart K fractional program operations and owner records (the experience we weight most heavily).
• FAA certificate administration experience for a Part 135 or Part 91K operator: OpSpecs, FSDO correspondence, management of change, or regulatory submissions.
• Experience supporting an FAA inspection or third-party audit, or a background in document control or technical publications.
• Hands-on experience with Portside Horizon or another flight scheduling system, or with Challenger or Global series operations.

Why BOND

We're building a next-generation aviation company, and we invest in the people making it happen. Joining BOND means stepping into a fast-moving, high-standards environment where your work has a direct impact from day one.

• Competitive salary commensurate with experience
• Performance-based bonus eligibility (role dependent)
• Comprehensive health, dental, and vision insurance with supplemental coverage options and company-paid life insurance
• 401(k) with company match
• Paid time off and company holidays for eligible roles

If you're ready to help build something exceptional — we'd love to hear from you!

BOND is an equal opportunity employer and values a workplace where every team member is respected and supported. All employment decisions are made without regard to any status protected by applicable federal, state, or local law.