Flexible Research Administrative Coordinator

Brown-University-Health-1; Providence (RI); On-site; USD 33,000 - 55,000; Full time

Job summary

Brown University Health in Providence, RI, seeks an experienced administrative support specialist to assist Principal Investigators with secretarial and clerical duties. You will schedule meetings, prepare correspondence, take minutes, process orders, and help manage lab resources and travel arrangements.

The role emphasizes accurate documentation, file management, and coordination of department meetings, purchase orders, and reimbursements, ensuring smooth daily operations in a busy research

Qualifications

• Associate's or Bachelor's degree in related field required.
• Knowledge to plan, direct and evaluate clerical work.
• Interpersonal and communication skills to train staff and improve customer relations.
• Analytical skills to evaluate workflow and recommend improvements.
• Typing skills and ability to handle medical terminology as needed.
• Supervisory ability to guide clerical staff and manage departmental tasks.

Responsibilities

• Provide secretarial, clerical and administrative support including scheduling meetings and taking minutes.
• Prepare correspondence and reports; follow up on purchase orders.
• Coordinate information for department newsletters and prepare forms.
• Manage inventory, office supplies, lab resources and software licenses.
• Coordinate travel arrangements and reimbursements; manage COBRE & Orthopaedic meetings.
• Support Resident Research Program and Orthopaedic Student Research Day.

Skills

Proficient typing skills

Interpersonal communication

Analytical skills

Education

Associate's or Bachelor's degree in related field

Job description

Brown University Health in Providence, RI, seeks an experienced administrative support specialist to assist Principal Investigators with secretarial and clerical duties. You will schedule meetings, prepare correspondence, take minutes, process orders, and help manage lab resources and travel arrangements.

The role emphasizes accurate documentation, file management, and coordination of department meetings, purchase orders, and reimbursements, ensuring smooth daily operations in a busy research