Flexible Part-Time Scholar Services Assistant

Career; New York (NY); On-site; USD 25,000 - 34,000; Part time

Benefits offered by this job

Flexible work schedule

Wellness program

Paid holidays

Paid sick leave

Close to public transit

Paid time off

Commuter benefits

Employee Assistance Program (EAP)

Job summary

The Oliver Scholars Program seeks a part-time Program & Administrative Assistant to support the Scholar Services team. The role offers ~20 hours per week, focusing on administrative, logistical, and program tasks to help scholars and families stay organized and connected.

The ideal candidate is a highly organized college or graduate student, eager to contribute to college access, and capable of working collaboratively using Google Workspace and related tools. Training provided.

Qualifications

• Current college student or graduate student preferred; fields such as education, social work, psychology, youth development, communications, nonprofit management encouraged to apply.
• Demonstrated commitment to growth and development of young people.
• Highly organized with attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Collaborative team player with initiative and resourcefulness.
• Proficient in Google Workspace (Docs, Sheets, Forms, Drive, Gmail, Calendar).
• Familiarity with Canva and other tools for communication and content creation.
• Familiarity with Apricot or other case management systems is a plus.
• Comfortable learning new technology and systems.
• Spanish-speaking ability is a plus.

Responsibilities

• Provide day-to-day administrative and program support to the Scholar Services team, including rosters, schedules, and calendars.
• Manage student and program data in Google Sheets and other systems.
• Support organization and maintenance of department resources and Drive files.
• Monitor deadlines and help keep the team organized and on track.
• Coordinate communications with scholars and families, including invitations, reminders, and document collection.
• Maintain records of RSVPs, attendance, and required documentation.
• Assist with planning meetings, workshops, and events, including registrations and logistics.
• Create communications and materials using Google Workspace and Canva, and manage data in Apricot or other systems.

Skills

Highly organized

Strong written communication

Strong verbal communication

Collaborative

Proactive initiative

Google Workspace proficiency

Canva familiarity

Apricot/database familiarity

Spanish speaking (nice to have)

Education

Current college student or graduate student

Tools

Google Workspace

Canva

Apricot

Job description

The Oliver Scholars Program seeks a part-time Program & Administrative Assistant to support the Scholar Services team. The role offers ~20 hours per week, focusing on administrative, logistical, and program tasks to help scholars and families stay organized and connected.

The ideal candidate is a highly organized college or graduate student, eager to contribute to college access, and capable of working collaboratively using Google Workspace and related tools. Training provided.