Flexible Part-Time Healthcare Administrative Assistant

Vital Care; Colorado Springs (CO); Sur place; USD 21 000 - 26 000; Temps partiel

Résumé du poste

Druid City Infusion, part of the Vital Care Infusion Services network, is seeking an Administrative Assistant for part-time days in Colorado Springs. The role supports healthcare professionals by coordinating schedules, handling multi-line phones, travel arrangements, and records management to keep the office running smoothly.

Minimum qualifications include a high school diploma (associate degree preferred), experience in healthcare admin, calendar management, and HIPAA awareness.

Qualifications

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Proven experience in general administrative support, preferably within a healthcare or social assistance setting.
• Proficiency in calendar management and scheduling software.
• Experience handling multi-line phone systems and managing travel arrangements.
• Strong organizational skills with the ability to manage multiple tasks simultaneously and maintain attention to detail.
• Familiarity with healthcare-specific software such as electronic health records (EHR) systems.
• Certification in office administration or related fields.
• Experience working in a fast-paced healthcare environment.
• Knowledge of HIPAA regulations and confidentiality requirements.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Responsabilités

• Manage and maintain complex calendars for multiple healthcare professionals and administrative staff.
• Coordinate travel arrangements including booking flights, accommodations, and transportation for staff attending conferences, training, or other work-related events.
• Handle multi-line phone systems to direct calls appropriately, take messages, and provide information to patients, vendors, and internal personnel.
• Organize and arrange meetings, prepare agendas, and distribute relevant materials to participants in a timely manner.
• Maintain accurate and confidential records management systems, including patient files, staff documentation, and compliance paperwork.
• Perform general clerical duties such as filing, photocopying, scanning, and data entry to support daily office operations.
• Serve as a liaison between healthcare providers, patients, and administrative teams to facilitate effective communication and problem resolution.

Connaissances

Calendar management

Travel arrangements

Phone system handling

Organizational skills

Formation

High school diploma or equivalent

Associate degree or higher

Outils

Microsoft Office

EHR familiarity

Description du poste

Druid City Infusion, part of the Vital Care Infusion Services network, is seeking an Administrative Assistant for part-time days in Colorado Springs. The role supports healthcare professionals by coordinating schedules, handling multi-line phones, travel arrangements, and records management to keep the office running smoothly.

Minimum qualifications include a high school diploma (associate degree preferred), experience in healthcare admin, calendar management, and HIPAA awareness.