Fleet Title & Registration Coordinator (On-site)

Utilities Service, LLC; Horsham (PA); On-site; USD 38,000 - 52,000; Full time

Job summary

Asplundh is seeking a Fleet Administrative Assistant to support the Fleet Title and Registration team by coordinating vehicle title, registration, and renewal activities across the organization.

You will be a key administrative resource for internal departments, field operations, equipment vendors, and registration partners to ensure documents are processed accurately and on time. The role is on-site with a full-time schedule and minimal travel.

Qualifications

• Preferred experience with vehicle title and registration processes.
• Preferred experience supporting sales tax audits.
• Previous administrative or office support experience.
• Proficiency with Microsoft Office applications, particularly Excel.
• Strong organizational, multitasking, and problem-solving skills.
• Notary experience preferred; willingness to obtain a notary license after hire.

Responsibilities

• Support vehicle title and registration activities for field and home office operations.
• Process new and renewal registrations, including IRP registrations, state plates, replacement plates, and specialty plates.
• Assist with state sales tax audits and vendor invoice reviews.
• Coordinate documentation for equipment sales and auctions.
• Maintain title records, transfer documentation, and organizational files.
• Process title and registration transfers related to operational changes, mergers, and acquisitions.
• Communicate with field personnel, vendors, management, and internal departments.

Skills

Administrative support

Notary experience

Customer communication

Time management

Tools

Microsoft Excel

Job description

Asplundh is seeking a Fleet Administrative Assistant to support the Fleet Title and Registration team by coordinating vehicle title, registration, and renewal activities across the organization.

You will be a key administrative resource for internal departments, field operations, equipment vendors, and registration partners to ensure documents are processed accurately and on time. The role is on-site with a full-time schedule and minimal travel.