Corp. Fleet Administrator

Utilities Service, LLC; Horsham (PA); On-site; USD 38,000 - 52,000; Full time

Job summary

Asplundh is seeking a Fleet Administrative Assistant to support the Fleet Title and Registration team by coordinating vehicle title, registration, and renewal activities across the organization.

You will be a key administrative resource for internal departments, field operations, equipment vendors, and registration partners to ensure documents are processed accurately and on time. The role is on-site with a full-time schedule and minimal travel.

Qualifications

• Preferred experience with vehicle title and registration processes.
• Preferred experience supporting sales tax audits.
• Previous administrative or office support experience.
• Proficiency with Microsoft Office applications, particularly Excel.
• Strong organizational, multitasking, and problem-solving skills.
• Notary experience preferred; willingness to obtain a notary license after hire.

Responsibilities

• Support vehicle title and registration activities for field and home office operations.
• Process new and renewal registrations, including IRP registrations, state plates, replacement plates, and specialty plates.
• Assist with state sales tax audits and vendor invoice reviews.
• Coordinate documentation for equipment sales and auctions.
• Maintain title records, transfer documentation, and organizational files.
• Process title and registration transfers related to operational changes, mergers, and acquisitions.
• Communicate with field personnel, vendors, management, and internal departments.

Skills

Administrative support

Notary experience

Customer communication

Time management

Tools

Microsoft Excel

Job description

Description

Fleet Administrative Assistant

About Asplundh

Established in 1928, Asplundh is a family-owned and operated company headquartered near Philadelphia, PA. For nearly a century, we have served the utility and infrastructure industries, helping communities build, recover, and thrive in a changing world. We have evolved to drive productivity and efficiency, improve safety, and transform how our customers approach vegetation management and other utility-related services.

Role Overview

The Fleet Administrative Assistant supports the Fleet Title and Registration team by coordinating vehicle title, registration, and renewal activities across the organization. This role serves as a key administrative resource for internal departments, field operations, equipment vendors, and registration partners to ensure documentation is processed accurately and on time.

How You Will Make an Impact

• Support vehicle title and registration activities for field and home office operations.
• Process new and renewal registrations, including IRP registrations, state plates, replacement plates, and specialty plates.
• Assist with state sales tax audits and vendor invoice reviews.
• Coordinate documentation for equipment sales and auctions.
• Maintain title records, transfer documentation, and organizational files.
• Process title and registration transfers related to operational changes, mergers, and acquisitions.
• Communicate with field personnel, vendors, management, and internal departments.

What You Will Bring

• Preferred experience with vehicle title and registration processes.
• Preferred experience supporting sales tax audits.
• Previous administrative or office support experience.
• Proficiency with Microsoft Office applications, particularly Excel.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written, verbal, and customer service communication abilities.
• Notary experience preferred; willingness to obtain a notary license after hire.

Work Environment & Preferences

Work Model: On-site

Preferred Schedule: Full-Time

Travel Requirements: Minimal

Why Work Here?

The work we perform at Asplundh is the collective effort of unique individuals.

Important Information for Applicants

Asplundh Tree Expert, LLC and its family of companies are Equal Opportunity Employers. Employment offers are contingent upon successful completion of applicable pre-employment requirements.

Important Information for Applicants:

• Asplundh Tree Expert, LLC and its family of companies are Equal Opportunity Employers. We consider all qualified applicants without regard to any legally protected characteristic.
• If you require reasonable accommodation during the application or hiring process, please contact our ADA Coordinator at 1-800-248-8733, ext. 3656.
• Employment offers are contingent upon successful completion of applicable pre-employment requirements, which include background screening, drug testing, and employment eligibility verification.
• Compensation determination is based on market data, job scope and individual qualifications.
• We offer a competitive total rewards package inclusive of health and welfare and retirement benefits, as well as paid time off and holiday pay benefits.
• Unsolicited resumes without an executed agency agreement become the property of the company.