Fleet & Sign Procurement Coordinator

City of New York; New York (NY); On-site; USD 63,000 - 98,000; Full time

Job summary

City of New York seeks a Community Coordinator to maintain procurement services, prepare essential financial documents, and manage contracts for the Fleet and Signs Division. The role involves budgeting, reporting, and processing various city procurement tools.

Responsibilities include supervising purchasing staff, ensuring policy compliance, and coordinating with multiple agencies to finalize orders and reports. Based at Randall's Island, Manhattan, with Citywide residency eligibility.

Qualifications

• Bachelor’s degree with two years of experience in community work or related duties; or
• High school diploma with six years of related experience; or
• Education/experience equivalent to the above with at least one year additional related experience.

Responsibilities

• Maintain and improve procurement services for purchasing, reporting and budget analysis.
• Prepare PASSPort, Unifier, E-requests, Fixed Asset Documents, and FMS managed projects.
• Prepare Certificates to Proceed and submit capital, expense and funded orders for vehicles, parts and services.
• Prepare monthly division credit card reports.
• Assist with administration of division service contracts (e.g., Transdev, Holman, GPC Fuel and Telematics).
• Generate purchase orders and contracts with Purchasing and Accounting.
• Supervise staff ordering parts, supplies and services.
• Ensure compliance with Procurement Policy Board and OMB procedures.

Skills

Administrative skills

Supervisory

Customer service

Communication

FMS knowledge

Procurement procedures

Education

Bachelor’s degree with related experience

High school diploma with extensive related experience

Tools

Microsoft Office

New York State driver license

Job description

• Under general direction, with wide latitude for independent initiative and judgment, maintain and improve the procurement services for purchasing, reporting and budget analysis for the Fleet and Signs Division.
• Prepare PASSPort, Unifier, E-requests, Fixed Asset Documents, projects, and documents managed by Financial Management System (FMS) and work with the Mayor's Office of Contract Services and other agencies to complete tasks.
• Prepare Certificates to Proceed and submit capital, expense and elected officially funded orders for vehicles, parts, and supplies/materials and services.
• Prepare and submit the monthly Division credit card reports.
• Assist with the administration of the division's various service contracts including but not limited to: Transdev, Holman, Fleet Management Services, Genuine Parts Company (GPC) Fuel and Telematics (GEOTAB).
• Work with Purchasing and Accounting to generate purchase orders and contracts.
• Supervise purchasing staff responsible for ordering parts, supplies and services.
• Ensure that all policies and procedures of the Procurement Policy Board and Office of Management and Budget are followed by procurement staff and staff within the division who are requesting and receiving materials or services.
• Use, train, and monitor staff in the correct use of procurement programs used by the Agency, such as e-Requester, Minority and Women Owned Business Enterprise (MWBE) Program vendor database, Department of Citywide Administrative Services storehouse, Vendor Information Exchange System (Vendex) and FMS.
• Prepare the annual budget for the division by analyzing expenses and future programs and submit monthly reports to division management, detailing the activities of funds that are committed. Prepare budget reports and tracking documents that will keep management and supervisory staff aware of open purchase orders.
• Oversee trip ticket archive system and retrieve information for the legal department and Department of Investigation (DOI) as needed.
• Oversee the staff directly responsible for the fuel and EV charging needs. Report daily fuel readings, assign fuel and charging cards to agency vehicles and staff and generate monthly fuel reports.
• Manage contracts to ensure all requirements are met by vendors.
• Oversee and manage the Zipcar and E-Zpass accounts for the Agency.

Current City Employees please include your ERN on your cover letter and resume.

All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

Work Location: Randall's Island, Manhattan

NOTE: All resumes must be received no later than the last day of the posting period. *Posting period extended to 09/04/2026. Previous applicants to Job ID# 755478 are still under consideration and need not reapply. References will be required upon request.

nyc.gov/parks

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• Experience with contracts, budgets or fiscal management.
• Knowledge of FMS and City Procurement procedures.
• Excellent administrative, supervisory, customer service and communication skills.
• Proficiency in Microsoft Office.
• Valid New York State driver license a plus.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $62,868.00 - $97,593.00