Administrative Liaison

City of New York; New York (NY); On-site; USD 62,868 - 72,298; Full time

Job summary

City of New York is seeking a Full-Time, on-site Liaison role located at 30-30 Thomson Avenue, LIC, NY 11101. Responsibilities include handling personal expense reimbursements, payroll-related tasks, onboarding coordination, and office support—critical to keeping divisions running smoothly in a fast-paced environment.

Minimum qualifications vary from a baccalaureate degree with two years’ related experience to a high school diploma with six years of relevant work, plus strong organizational and

Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or related duties, or a high school diploma and six years of relevant experience; equivalent combinations acceptable with at least one year of the six-year option.
• All candidates must meet one of the above educational/experience paths to qualify.

Responsibilities

• Personal Expense Liaison: review monthly reimbursements, submit packages for approval, maintain logs and files.
• Payroll & Time Management Liaison: collect and distribute paychecks and health forms to staff.
• Back-up Liaison: coordinate training payments, onboarding, workstation setup, and related admin tasks.
• Other Responsibilities: process external consultants, support onboarding, manage supplies and mail, assist Deputy Commissioner’s EA when needed.

Skills

Organization

Communication

Customer service

Team collaboration

Education

Baccalaureate degree

High school diploma or equivalent

Tools

Microsoft Office

Job description

Hours: Full-Time – 35 Hours

Work Location: 30-30 Thomson Avenue, LIC, NY 11101

Responsibilities

• Personal Expense Liaison: Reviewing employees' monthly personal expense reimbursement requests for accuracy, submitting complete packages for approval, maintaining logs, updating employee files, and following up to ensure timely reimbursements.
• Payroll and Time Management Liaison: Picking up and distributing paychecks, pay-stubs, reimbursement checks when needed, and health insurance forms to in-office and field staff.
• Back-up Liaison (Purchasing, Technology and Innovation, and Fleet): Coordinating payment for the initial and renewal of the ENVISION training, maintaining a log to track the use of the funds through a Purchase Order, ensuring payments are processed, and following up with employee through the completion of the training; coordinating new and internal hire onboarding, creating Track-It tickets for workstation assignments, working with T&I technicians for PC and phone setup, reviewing and submitting driver's vehicle requests, commuting renewals, and parking permit requests, reviewing and submitting requests for business cards, wireless devices, laptops/Surface Pros, and PPE, following up with Operations Facilities on workstation maintenance and employee relocations, and maintaining the Division's Management Services e-Files.
• Other Responsibilities: Processing external DDC consultants, completing or reviewing requests for new PIMS users and/or existing PIMS users requiring date extension; serving as MetroCard liaison for the Construction Management Unit, maintaining copiers and printers at 30-30 Thomson Ave. (ordering supplies, coordinating maintenance), assisting with the distribution of goods and materials, and providing back-up support to the Deputy Commissioner's Executive Assistant when required.

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All Applicants, Including City Employees

Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• Excellent organizational, verbal, and written communication skills
• Excellent customer service and interpersonal skills
• Proficiency in Microsoft Office
• Experience working in a fast-paced environment with the ability to multitask and work with staff at all levels in the agency.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary: $62,868.00 – $72,298.00