Fleet Liaison

City of New York; New York (NY); Hybrid; USD 51,000 - 59,000; Full time

Benefits offered by this job

Remote work up to 2 days per week

Job summary

The City of New York is seeking a Fleet Liaison to oversee the management of approximately 350 vehicles, coordinating with DCAS Fleet, DOF, DOT, and IAD. Responsibilities include tracking utilization, maintenance, registrations, and budgeting while ensuring compliance and minimizing downtime.

Remote work may be available up to two days per week under the Remote Work Pilot Program. A NY driver’s license is required, and residency within NYC is generally expected within 90 days of appointment.

Qualifications

• Four-year high school diploma or equivalent with four years of satisfactory full-time experience in one or more relevant fields.
• A bachelor’s degree from an accredited college.
• Education and/or experience equivalent to the first two options.

Responsibilities

• Track vehicle utilization and assignments.
• Track vehicle maintenance reports.
• Track vehicle registrations.
• Liaise with DOF to resolve parking and moving violations.
• Prepare fleet purchase requests.
• Review and audit E-ZPass usage.
• Coordinate DOT permit allocation and requests.
• Submit vehicle accident and incident reports; conduct field visits as needed.
• Track mileage logs.
• Assist in preparing the Fleet Budget.
• Coordinate Agency WEX Card assignments.
• Serve as Zip Car Administrator.
• Monitor expenses related to fleet activities (fuel, maintenance, EZPass, Zipcar, employee reimbursements).
• Liaise with Risk Management, Audit Compliance, and IAD on fleet matters.
• Assist Fleet Supervisor in identifying alleged misconduct; refer appropriately.
• Operate a motor vehicle and transport the Commissioner as needed.

Skills

Excellent organizational skills

Analytical skills

Written and verbal communication

Discretion and trustworthiness

Education

High school diploma or equivalent (4 years full-time experience)

Bachelor's degree

Education/experience equivalent to above

Tools

Microsoft Office

Job description

Fleet Liaisons are critical to ensuring the safe, compliant, and efficient operation of a fleet of approximately 350 vehicles. This role works closely with oversight agencies, including DCAS Fleet, the Department of Finance, Department of Transportation (DOT), and OMB, as well as internal audit units. By managing vehicle registrations, coordinating service schedules, and ensuring timely maintenance and inspections, the position reduces operational risk, minimizes downtime, and extends vehicle lifespan.

Responsibilities

• Tracking vehicle utilization and assignments.
• Tracking vehicle maintenance reports.
• Tracking vehicle registrations.
• Acting as a liaison with DOF in resolving and dispositioning parking and moving violations.
• Preparing fleet purchase requests.
• Reviewing and auditing E-ZPass usage.
• Coordinating DOT permit allocation and requests.
• Reviewing and submitting vehicle accident and incident reports into DCAS database; perform field work, including visiting vehicle accident sites, as needed.
• Tracking mileage logs.
• Assisting in the preparation of the Fleet Budget.
• Coordinating Agency WEX Card (gas pin) assignments.
• Serving as Zip Car Administrator.
• Monitoring expenses related to all Fleet activity including, but not limited to, Fuel, Maintenance, EZPass, Zipcar, and Employee Personal Expense Reimbursement.
• Acting as a liaison with the Office of Risk Management and Audit Compliance and Office of Internal Affairs and Discipline (IAD) on fleet related matters.
• Assisting the Fleet Supervisor in identifying alleged vehicle misconduct; perform preliminary analysis and make referrals to appropriate units.
• Operating a motor vehicle.
• Driving the Commissioner to and from appointments throughout the day, occasionally working in late evenings and/or weekends, as assigned.

License Requirement

At the time of appointment to this position, you must have a motor vehicle driver license valid in the State of New York. If you have moving violations, license suspension, or an accident record, you may be disqualified. This license must be maintained for the duration of your employment.

Minimum Qualification Requirements

• A four-year high school diploma or its educational equivalent and four years of satisfactory full-time experience in one or more of the fields of criminal justice administration and planning, forensic science, human resources, labor relations, auditing, building inspection, or legal affairs; or
• A baccalaureate degree from an accredited college; or
• Education and/or experience equivalent to “1” or “2” above.

REMOTE WORK

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program.

Preferred Skills

• Excellent organizational, analytical, written, and verbal communications skills - Proficiency in Microsoft Office - Demonstrate complete trustworthiness and discretion

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

, $51,162.00 – $58,836.00