FLEET SERVICES ADMINISTRATIVE ASSISTANT

Beaufort County; Beaufort (SC); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Benefits package

Job summary

Beaufort County is seeking an administrative support professional to provide office, bookkeeping, and financial assistance to the assigned department. This role operates under general supervision and independently develops work methods and sequences.

Responsibilities include answering phones, calendar management, data entry, preparing documents and reports, and assisting with fleet-related tasks and regulatory compliance. A high school diploma and 1 year of related experience are required.

Qualifications

• High School Graduation or GED
• 1 year of administrative or clerical support or related experience.

Responsibilities

• Provides general office administrative support as directed.
• Performs routine office duties such as answering phones, disseminating messages, maintaining conference/training room calendar, greeting and assisting the public, scheduling and coordinating meetings and data entry.
• Responds to customers by providing routine information, answering questions and referring customers to appropriate resources.
• Edits, formats and drafts documents (correspondence, department policy manual, department budget, etc.).
• Creates and maintains specialized reports, records, and files required for that department’s work processes.
• May assist with purchase orders, invoices and.
• May provide regulatory and compliance assistance.
• Orders fuel cards and manages distribution.
• Requests fuel PINs and ensures proper assignment and tracking.
• Keys and audits fuel entries imported into Fleetio for accuracy and compliance.
• Completes DMV paperwork as needed relating to fleet vehicles.
• Manages car wash cards and related accounts.
• Completes Property Control Forms relating to fleet assets.
• Drives to deliver and pick up vehicles, parts, and supplies as needed.
• Performs related work as assigned.

Skills

Administrative support

Clerical duties

Data entry

Education

High School Graduation or GED

Job description

Description

The purpose of this position is to provide administrative, bookkeeping, and/or financial support to the assigned department. Administrative duties may vary based upon assignment. This class works under general supervision, independently developing work methods and sequences.

Examples of Duties

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Provides general office administrative support as directed.
• Performs routine office duties such as answering phones, disseminating messages, maintain conference/training room calendar, greeting and assisting the public, scheduling and coordinating meetings and data entry.
• Responds to customers by providing routine information, answering questions and referring customers to appropriate resources.
• Edits, formats and drafts documents (correspondence, department policy manual, department budget, etc.).
• Creates and maintains specialized reports, records, and files required for that department’s work processes.
• May assist with purchase orders, invoices and.
• May provide regulatory and compliance assistance.
• Orders fuel cards and manages distribution.
• Requests fuel PINs and ensures proper assignment and tracking.
• Keys and audits fuel entries imported into Fleetio for accuracy and compliance.
• Completes DMV paperwork as needed relating to fleet vehicles.
• Manages car wash cards and related accounts.
• Completes Property Control Forms relating to fleet assets.
• Drives to deliver and pick up vehicles, parts, and supplies as needed.
• Performs related work as assigned.

Typical Qualifications

• High School Graduation or GED equivalent.
• One (1) year of administrative or clerical support or related experience.

Supplemental Information

All applicants tentatively selected for a position with Beaufort County will be required to submit to urinalysis to screen for illegal use of drugs and to a background check prior to appointment. Employment is contingent upon clearing both the drug screening and background investigation. Beaufort County is an Equal Opportunity Employer.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term & short-term disability, holidays, vacation, and sick leave.

To learn more details, please visit the Beaufort County Human Resources website.