Fleet Services Administrative Specialist

Beaufort County; Beaufort (SC); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Benefits package

Job summary

Beaufort County is seeking an administrative support professional to provide office, bookkeeping, and financial assistance to the assigned department. This role operates under general supervision and independently develops work methods and sequences.

Responsibilities include answering phones, calendar management, data entry, preparing documents and reports, and assisting with fleet-related tasks and regulatory compliance. A high school diploma and 1 year of related experience are required.

Qualifications

• High School Graduation or GED
• 1 year of administrative or clerical support or related experience.

Responsibilities

• Provides general office administrative support as directed.
• Performs routine office duties such as answering phones, disseminating messages, maintaining conference/training room calendar, greeting and assisting the public, scheduling and coordinating meetings and data entry.
• Responds to customers by providing routine information, answering questions and referring customers to appropriate resources.
• Edits, formats and drafts documents (correspondence, department policy manual, department budget, etc.).
• Creates and maintains specialized reports, records, and files required for that department’s work processes.
• May assist with purchase orders, invoices and.
• May provide regulatory and compliance assistance.
• Orders fuel cards and manages distribution.
• Requests fuel PINs and ensures proper assignment and tracking.
• Keys and audits fuel entries imported into Fleetio for accuracy and compliance.
• Completes DMV paperwork as needed relating to fleet vehicles.
• Manages car wash cards and related accounts.
• Completes Property Control Forms relating to fleet assets.
• Drives to deliver and pick up vehicles, parts, and supplies as needed.
• Performs related work as assigned.

Skills

Administrative support

Clerical duties

Data entry

Education

High School Graduation or GED

Job description

Beaufort County is seeking an administrative support professional to provide office, bookkeeping, and financial assistance to the assigned department. This role operates under general supervision and independently develops work methods and sequences.

Responsibilities include answering phones, calendar management, data entry, preparing documents and reports, and assisting with fleet-related tasks and regulatory compliance. A high school diploma and 1 year of related experience are required.