FLEET SERVICES ADMINISTRATIVE ASSISTANT

Beaufort County South Carolina; Beaufort (SC); On-site; USD 32,000 - 42,000; Full time

Job summary

Beaufort County in South Carolina is seeking an administrative assistant to provide support to the assigned department, handling a range of clerical duties and data entry, under general supervision.

You will answer phones, manage calendars, assist with reports and forms, and help with purchasing and invoices as needed. The role requires a high school diploma and at least one year of experience.

Qualifications

• High School Graduation or GED equivalent.
• At least 1 year of administrative or clerical support experience.
• Ability to perform data entry and maintain records.

Responsibilities

• Provides general office administrative support as directed.
• Answers phones, disseminates messages, maintains calendars, greets the public, and schedules meetings.
• Creates and maintains reports, records, and files for the department.
• Assists with purchase orders and invoices when needed.

Skills

Office administration

Data entry

Customer service

Education

High School Diploma or GED

Tools

Fleetio

Job description

The purpose of this position is to provide administrative, bookkeeping, and/or financial support to the assigned department. Administrative duties may vary based upon assignment.

This class works under general supervision, independently developing work methods and sequences.

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Provides general office administrative support as directed.
• Performs routine office duties such as answering phones, disseminating messages, maintain conference/training room calendar, greeting and assisting the public, scheduling and coordinating meetings and data entry.
• Responds to customers by providing routine information, answering questions and referring customers to appropriate resources.
• Edits, formats and drafts documents (correspondence, department policy manual, department budget, etc.).
• Creates and maintains specialized reports, records, and files required for that department’s work processes.
• May assist with purchase orders, invoices and.
• May provide regulatory and compliance assistance.
• Orders fuel cards and manages distribution.
• Requests fuel PINs and ensures proper assignment and tracking.
• Keys and audits fuel entries imported into Fleetio for accuracy and compliance.
• Completes DMV paperwork as needed relating to fleet vehicles.
• Manages car wash cards and related accounts.
• Completes Property Control Forms relating to fleet assets.
• Drives to deliver and pick up vehicles, parts, and supplies as needed.
• Performs related work as assigned.

• High School Graduation or GED equivalent.
• One (1) year of administrative or clerical support or related experience or an equivalent combination of education, training, and experience.

All applicants tentatively selected for a position with Beaufort County will be required to submit to urinalysis to screen for illegal use of drugs and to a background check prior to appointment. Employment is contingent upon clearing both the drug screening and background investigation. Beaufort County is an Equal Opportunity Employer.