Fleet Service Admin Lead: Auto Repair & Invoicing

DBS Fleet Service; California; On-site; USD 55,000 - 68,000; Full time

Job summary

DBS Fleet Service in California is seeking an Assistant Manager/Service Writer to oversee daily office operations for a busy fleet auto repair shop. The role emphasizes scheduling, invoicing, and customer communication, with strong attention to detail and an ability to learn multiple invoicing platforms.

The ideal candidate will be bilingual (English/Spanish), experienced in automotive clerical work, and comfortable using Mitchell1 or similar software to generate service orders and invoices

Qualifications

• Full-time availability is required.
• Proficient computer skills are essential.
• Bilingual in English and Spanish is strongly preferred.
• Proven experience in an office or clerical role within the automotive repair industry is a must.
• Familiarity with Mitchell1 Shop Management System or other auto repair invoicing software, or willing to learn quickly.
• Knowledge of parts ordering and return processes with auto parts suppliers is preferred.
• Basic accounts payable and accounts receivable experience is preferred.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage daily office operations, including scheduling, customer communication, and record-keeping.
• Handle invoicing and payment processing, ensuring accuracy and timeliness.
• Utilize and maintain our shop management system (e.g., Mitchell1 or similar) for service orders and invoicing.
• Navigate various fleet management and invoicing platforms or willing to learn quickly (e.g., Fleetio, Wheelz, Holman, Wex, Element, etc.) to process orders and reconcile accounts.
• Communicate effectively with fleet managers and drivers to ensure smooth service delivery.
• Assist with inventory management and ordering of office supplies.

Skills

Bilingual English/Spanish

Tools

Mitchell1 Shop Management System

Fleetio

Wheelz

Holman

Wex

Element

Job description

DBS Fleet Service in California is seeking an Assistant Manager/Service Writer to oversee daily office operations for a busy fleet auto repair shop. The role emphasizes scheduling, invoicing, and customer communication, with strong attention to detail and an ability to learn multiple invoicing platforms.

The ideal candidate will be bilingual (English/Spanish), experienced in automotive clerical work, and comfortable using Mitchell1 or similar software to generate service orders and invoices