Fleet Risk & Compliance Coordinator

Vscfiresecurityinc; Richmond (VA); Hybrid; USD 37,000 - 51,000; Full time

Benefits offered by this job

Overtime eligible

Paid vacation

Insurance options

HSA or FSA

Life insurance

Apparel program

Long-term disability insurance

Referral bonus

Parental leave

EAP

Training and advancement

Job summary

VSC Fire & Security is seeking a Risk Coordinator to join our in-office team in Virginia with the possibility of one remote day per week. You will manage the Fuel Card program, toll transponders, and fleet registrations while ensuring vehicle insurance compliance and MVR monitoring.

The role emphasizes meticulous recordkeeping, cross-functional collaboration with drivers and HR, and reporting incidents to safety and insurance contacts. Knowledge of MS Excel and insurance policies is preferred.

Qualifications

• Ability to multi-task and manage time to prioritize tasks.
• Attention to detail for recordkeeping and compliance.
• Knowledge of fleet and/or transportation-related principles.
• Knowledge of auto, workers’ compensation, and other commercial business insurance policies.
• People-oriented with the ability to work cross functionally with field employees.
• Ability to work efficiently in MS Office Suite, specifically Excel.
• Ability to communicate well via phone, email and video conferencing.
• Ability to work independently as well as with a team.
• Exceptional customer service and organizational skills are required.

Responsibilities

• Handle all aspects of the Fuel Card program including ordering, replacing, terminating, and troubleshooting inoperable cards.
• Reporting fuel card transactions to the Divisions.
• Training of drivers on the fuel program.
• Responsible for all aspects of the toll transponders including ordering, managing, reviewing usage and processing violations.
• Reporting all fleet vehicle & driver violations to Human Resources and the appropriate Division.
• Ensure initial title and registrations are completed for all vehicles within the fleet.
• Manage the registration renewal program for all vehicles.
• Ordering auxiliary equipment for vehicles including first aid kits, roadside kits and cell phone mounts.
• Handle all state transfers and ensure vehicles are addressed properly for property tax purposes.
• Ensure vehicle insurance compliance.
• Performing inventory and driver assignment adjustments in various fleet database systems.
• Validate and ensure all drivers are enrolled in the motor vehicle record (MVR) monitoring and driver training program. Including reporting and notifying of issues.
• Process any state specific MVR forms.
• Assign quarterly and event-based training for drivers.
• Review expired, cancelled, or suspended licenses.
• Consult with HR on new hire eligibility and pre-hire MVR’s.
• Oversee inventory of fleet vehicle dashcams to include ordering hardware, scheduling, installation, troubleshooting and deactivation of devices.
• Troubleshoot non-responsive GPS and telematic units, including resolution through Vendor.
• Review fleet vehicle dashcam video and report safety-related issues to management as necessary.
• Take charge of acquiring immediate information for all work-related incidents and expertly prepare comprehensive reports for First Report of Injury submissions to insurance carriers, Safety Director, and Human Resources.
• Work with Marketing on creating and issuing monthly driver newsletters.
• Use AI tools to review commercial insurance documents against VSC requirements.
• Maintain Risk Department recordkeeping for claims, accidents, incidents, and trend tracking.

Skills

Multitasking

Attention to detail

MS Excel

Communication

Team collaboration

Customer service

Organizational skills

Fleet knowledge

Insurance knowledge

People orientation

Tools

MS Office Suite

Job description

VSC Fire & Security is seeking a Risk Coordinator to join our in-office team in Virginia with the possibility of one remote day per week. You will manage the Fuel Card program, toll transponders, and fleet registrations while ensuring vehicle insurance compliance and MVR monitoring.

The role emphasizes meticulous recordkeeping, cross-functional collaboration with drivers and HR, and reporting incidents to safety and insurance contacts. Knowledge of MS Excel and insurance policies is preferred.