Fleet Records & Admin Coordinator

Mid Valley Disposal; Fresno (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Mid-Valley Disposal is seeking a detail-oriented Fleet Clerk to provide administrative support to our fleet maintenance operations, manage records, and keep purchasing documents accurate. You will work with Excel and the Dossier database, track orders, and help maintenance staff stay on top of outstanding items.

If you are organized, reliable, and able to manage multiple tasks independently, we invite you to apply.

Qualifications

• High school diploma or GED.
• Experience in administrative, clerical, or related recordkeeping roles.
• Experience using Microsoft Excel, including formulas, sorting, filtering, and tracking spreadsheets.
• Experience entering, retrieving, and maintaining information in database systems.
• Strong attention to detail and accuracy when reviewing records and supporting documents.
• Ability to organize competing priorities, meet deadlines, and work independently.
• Clear verbal and written communication skills.
• Valid California Class C driver’s license and an acceptable driving record, with continued eligibility to operate company vehicles.
• Preferred: experience supporting fleet maintenance, transportation, or heavy equipment operations.

Responsibilities

• Provide daily administrative support to the Senior Manager, Fleet, including data entry, document preparation, reporting, and follow-up.
• Enter, update, and review maintenance, purchasing, and inventory information in Dossier.
• Maintain organized electronic and paper files so records are accurate and easy to locate.
• Communicate outstanding items and issues requiring management attention.
• Track outstanding orders, follow up on delivery dates, and communicate delays or shortages to maintenance personnel.
• Review purchase orders, packing slips, and receiving records for accuracy and completeness.
• Work with maintenance and inventory personnel to resolve missing information and documentation discrepancies.
• Review repair orders and parts transactions to verify parts are charged to the correct repair orders.
• Follow up with maintenance personnel to resolve missing or incorrect entries.
• Prepare and maintain Excel spreadsheets to track purchasing activity, inventory transactions, repair order charges, and other maintenance information.
• Coordinate with the Inventory Control Clerk to reconcile records and communicate pending documentation and system updates.

Skills

Attention to detail

Organizational skills

Communication skills

Independent worker

Education

High school diploma or GED

Tools

Dossier

Microsoft Excel

Job description

Mid-Valley Disposal is seeking a detail-oriented Fleet Clerk to provide administrative support to our fleet maintenance operations, manage records, and keep purchasing documents accurate. You will work with Excel and the Dossier database, track orders, and help maintenance staff stay on top of outstanding items.

If you are organized, reliable, and able to manage multiple tasks independently, we invite you to apply.