Fleet Parts & Inventory Specialist

City of Suffolk; Suffolk (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Suffolk is seeking a parts specialist to manage inventory, ordering, receiving and issuing automotive and heavy equipment parts for the Fleet Management Division. You will maintain stock levels, review manuals, obtain quotes, and process work orders for mechanics.

Responsibilities include verifying deliveries, data entry into the inventory system, handling vendor inquiries, and providing excellent customer service to city staff.

Qualifications

• High school diploma or GED required.
• At least 2 years of vehicle and equipment supply experience.
• Valid driver's license required; ASE certification preferred.
• Forklift certification required or to be obtained within 6 months of employment.

Responsibilities

• Research and issue automotive and heavy equipment parts as requested by fleet personnel (light duty vehicles, excavators, paving equipment, fire trucks, etc.).
• Maintains stockroom; receives and reviews incoming parts and non-stock shipments; checks invoices for accuracy; enters data to inventory system.
• Researches parts using online vendors, schematics, parts diagrams, and discussions with technicians; obtain quotes and issue parts to mechanics and city/school staff.
• Routinely work with outside vendors to obtain parts via online purchasing, email, and phone.
• Inspect and verify quality/quantity of orders; record receipts in inventory system.
• Process and track returns of incorrect/unneeded parts and core charges.
• Drives city vehicle to obtain parts; operates forklift, pallet jack, and hand truck.
• Answer telephone calls; handle customer and vendor inquiries.
• Follow up on ETA of parts, warranties and discrepancies with vendors.
• Reviews invoices with Bank of America Purchasing Card system (Works) and reconciles.
• Provide excellent customer service at all times.
• Performs other related duties as assigned.

Skills

Customer service

Attention to detail

Ability to follow instructions

Math arithmetic

Communication

Teamwork

Education

High school diploma or GED

Tools

Forklift operation

Job description

The City of Suffolk is seeking a parts specialist to manage inventory, ordering, receiving and issuing automotive and heavy equipment parts for the Fleet Management Division. You will maintain stock levels, review manuals, obtain quotes, and process work orders for mechanics.

Responsibilities include verifying deliveries, data entry into the inventory system, handling vendor inquiries, and providing excellent customer service to city staff.