Fleet Operations Lead & Compliance Specialist

LUMA Energy; Río Piedras (PR); Vor Ort; USD 50.000 - 65.000; Vollzeit

Zusammenfassung

LUMA Energy is seeking a senior‑level administrative and operational coordinator for the Fleet Department in Puerto Rico. You will manage procurement and invoice workflows, maintain fleet records, monitor fuel, maintenance, contracts, training, and service processes to ensure accuracy across fleet systems.

You will coordinate with internal teams, workshops, vendors, and partners to resolve operational issues, maintain audit-ready documentation, support cost controls, and provide timely reports

Qualifikationen

• Bachelor’s degree in Business Administration, Operations Management, Office Administration or related administrative field.
• 2 years’ experience with administrative coordination, procurement support, invoice validation, records management, contract tracking, compliance monitoring, and operational reporting, with at least 1 year supporting fleet/transportation/maintenance/logistics.
• Experience preparing presentations, purchase requisitions, expense reports, operational reports, and supporting documentation.
• Experience providing administrative support across multiple functional areas.
• Experience monitoring compliance, auditing processes, or coordinating multi-site training initiatives.
• Experience delivering training or coaching sessions to employees.

Aufgaben

• Coordinates meetings, trainings, events, and departmental logistics by organizing schedules, preparing materials, and ensuring necessary arrangements to support program compliance and effective fleet operations.
• Tracks fleet administrative, operational, and compliance processes by monitoring workflows, mandatory trainings, certifications, renewal cycles, inspections, audits, and reporting requirements to ensure accuracy, regulatory adherence, and timely completion.
• Maintains operational, regulatory, and administrative documentation—including DVIRs, inspections, internal records, licenses, renewals, and compliance files—to ensure audit readiness and alignment with federal and state standards.
• Monitors service contracts, maintenance programs, workshop and facility workflows, inspections, leases, fuel operations, and service tickets to ensure provider performance, contractual compliance, operational continuity, and effective control of fuel inventories and consumption.
• Coordinates communication and alignment among internal shops, external shops, vendors, contractors, office staff, and functional teams to support seamless operations and serve as an administrative liaison for departmental needs.
• Supports operational issue resolution by addressing documentation discrepancies, vendor or workshop concerns, facility ticket escalations, and fleet asset issues while assisting leadership with strategic initiatives and confidential assignments.
• Processes and monitors expenses, fund certifications, purchasing activities, contract tracking, and recurring administrative cycles to support cost control, ensure timely renewals, and maintain departmental compliance with company policies.
• Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.
• Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.
• Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Kenntnisse

Operational coordination

Process monitoring

Documentation management

Data accuracy

Stakeholder coordination

Ausbildung

Bachelor’s degree in Business/Operations

Associate’s degree with 4+ years substitute

Tools

AssetWorks

Oracle

Workday

SharePoint

Reporting dashboards

Jobbeschreibung

LUMA Energy is seeking a senior‑level administrative and operational coordinator for the Fleet Department in Puerto Rico. You will manage procurement and invoice workflows, maintain fleet records, monitor fuel, maintenance, contracts, training, and service processes to ensure accuracy across fleet systems.

You will coordinate with internal teams, workshops, vendors, and partners to resolve operational issues, maintain audit-ready documentation, support cost controls, and provide timely reports