Fleet Operations Flag State Specialist

International Registries, Inc.; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

International Registries, Inc. seeks a Fleet Operations Flag State Specialist in the United States to perform flag state safety inspections and related duties. The role requires strong knowledge of international and national vessel rules, and expertise in MS Office applications.

The position involves PSC-related inspections, vetting and risk assessments, report preparations, and coordination with Recognized Organizations. Travel about 35% is expected.

Qualifications

• Bachelor’s degree required.
• Maritime degree or practical vessel experience desirable.
• 3–5 years of related experience.
• Willingness to travel ~35% of time.
• Knowledge of ISM/ISPS audits and IACS rules is desirable.

Responsibilities

• Perform flag state safety inspections.
• Conduct PSC detention-related inspections for RMI-flag vessels.
• Conduct pre-registration inspections for vessel registration.
• Coordinate vetting and risk assessments per desk guides.
• Prepare safety inspection reports for review and processing.
• Maintain and troubleshoot the inspection scheduling system.
• Track and close deficiencies from inspections.
• Review inspection reports as assigned.
• Act as Duty Officer for inquiries via phone/email.
• Support MSC audits (ISM/ISPS/MLC) as needed.
• Assist with on-scene investigations of RMI vessels.
• Coordinate with Recognized Organizations as needed.
• Handle technical inquiries; undertake other duties as directed.

Skills

Flag state inspections

MS Office proficiency

Verbal & written communication

Risk assessment

Education

Bachelor's Degree

Maritime Degree or shipboard experience

Tools

MS Word

MS Excel

MS Teams

PowerPoint

ISM/ISPS audits knowledge

IACS rules knowledge

Job description

Location: Long Beach or San Francisco Bay Area

Job Summary:

The Fleet Operations Flag State Specialist is primarily responsible for conducting flag state safety inspections. The Fleet Operations Flag State Specialist is expected to maintain a high degree of knowledge in the international and national rules and requirements that apply to commercial vessels, and of the Microsoft Office applications (Word, Excel, Teams, and Power Point). Additionally, the Fleet Operations Flag State Specialist must have good verbal and written communications skills when dealing with both U.S. and foreign clients. Reports directly to the Deputy Fleet Operations Manager and the head of the regional office were assigned and is responsible for the following:

Duties / Responsibilities:

• performing flag state safety inspections;
• conducting special inspections relative to PSC detentions of RMI flagged vessels;
• conducting Pre-Registration inspections on vessels prior to registration as required;
• conducting “vetting” and risk assessments on vessels in accordance with published “desk guides”;
• preparing safety inspection reports for review and processing;
• monitoring and assisting with updating and troubleshooting of the worldwide inspection scheduling program;
• tracking and closing out deficiencies;
• reviewing inspection reports as assigned;
• standing watch as a “Duty Officer” monitoring and handling cases in the duty officer email box and duty officer phone system;
• performing Management Systems Certification (MSC) audits including ISM and ISPS audits and MLC inspection in support of the MSC Service Area;
• performing on-scene investigations on RMI vessels in support of the Investigations Service Area;
• coordinating and working with Recognized Organizations acting on behalf of the RMI;
• responding to telephone and email inquiries;
• assisting with technical queries, as requested; and,
• other duties and assignments as may be given or directed by the Senior Vice President Fleet Operations, the Fleet Operations Manager, or the Deputy Fleet Operations Manager.

Travel Time%: 35% of the work week will be spent travelling, but this number could increase during the second half of the year.

Education: Bachelor's Degree

Maritime Specific Education and Experience: A Maritime Degree and/or practical experience onboard vessels. Experience in carrying out ISM/ISPS audits in accordance with IACS rules is desirable.

Years of Experience: 3-5 years.

Physical Requirements: This role is physically demanding. A candidate must be able to crawl, climb, and transverse spaces on ships.