Fleet Operations & Financial Reporting Analyst

Jobtailor; Minnesota; On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor in Minnesota seeks a Fleet Administrator to manage vehicle records, lifecycle planning, and fleet reporting, while coordinating procurement and licensing requirements. You will support finance through invoice processing and cost tracking, and prepare financial/operational reports for regional leaders.

The role emphasizes strong vendor relationships, compliance, and cross-functional collaboration with AP and Finance, ensuring accurate billing and service delivery in a fast-paced

Qualifications

• Related university degree, technical diploma, or an equivalent combination of education, certification, and relevant experience.
• Strong proficiency with Microsoft Office applications and experience working with business and financial systems.
• Demonstrated ability to manage multiple priorities, coordinate competing demands, and meet deadlines in a fast-paced environment.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Excellent verbal and written communication skills, including the ability to work effectively with internal and external stakeholders.
• Experience preparing reports, managing records, tracking costs, and supporting business operations.
• Proven ability to build productive relationships with employees, vendors, and business partners.
• Preferred: Experience supporting operational, industrial, utility, energy, or pipeline environments. Familiarity with fleet management processes, vehicle lifecycle administration, or equipment procurement. Knowledge of pipeline operations and related equipment. Experience with reporting and analytics tools such as Power BI, PI, or Microsoft Copilot. Experience supporting process improvement, project coordination, or change management initiatives.

Responsibilities

• Manage fleet administration activities, including vehicle records, driver information, fleet reporting, system updates, and lifecycle planning.
• Coordinate vehicle and equipment procurement, tracking orders, deliveries, licensing requirements, and documentation.
• Support fleet financial management through invoice processing, cost tracking, reporting, and collaboration with Accounts Payable and Finance teams.
• Prepare and maintain financial and operational reports, helping regional leaders monitor costs, budgets, and project performance.
• Build and maintain strong relationships with vendors and service providers to resolve issues, ensure billing accuracy, and support service delivery.
• Maintain records, permits, registrations, compliance documentation, and related business processes to support operational requirements.
• Contribute to process improvement, quality assurance, change management, and regional projects by identifying efficiencies and supporting implementation efforts.

Skills

Fleet reporting

Cost tracking

Invoice processing

Vehicle lifecycle administration

Equipment procurement

Compliance documentation

Operational reporting

Data analysis

Project coordination

Change management

Analytical skills

Organizational skills

Problem-solving skills

Communication skills

Relationship building

Education

Related University Degree

Technical Diploma

Tools

Power BI

Microsoft Copilot

Microsoft Office

Business Financial Systems

Job description

Jobtailor in Minnesota seeks a Fleet Administrator to manage vehicle records, lifecycle planning, and fleet reporting, while coordinating procurement and licensing requirements. You will support finance through invoice processing and cost tracking, and prepare financial/operational reports for regional leaders.

The role emphasizes strong vendor relationships, compliance, and cross-functional collaboration with AP and Finance, ensuring accurate billing and service delivery in a fast-paced