Fleet Operations & Engineering Coordinator

Cushman & Wakefield; Chicago (IL); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Retirement plan

Paid time off

Job summary

Cushman & Wakefield is seeking an Engineering Coordinator to support nationwide fleet operations, engineering programs, and financial processes for a large national engineering organization. You will coordinate field engineers, leadership, vendors, finance, procurement, safety, and vehicle management teams to ensure compliance, cost efficiency, and excellent service.

The role focuses on vehicle lifecycle, maintenance tracking, registrations, telematics, fuel management, driver performance,

Qualifications

• Minimum of 2 years of experience in an administrative, accounting, operations support, facilities, fleet management, or tenant services role.
• Experience with data entry, reporting, record management, scheduling, customer communications, and managing multiple workflows simultaneously.
• Strong written and verbal communication skills with the ability to build effective relationships across all levels of the organization.
• Experience coordinating activities across multiple departments, including operations, finance, procurement, safety, human resources, information technology, and external vendors.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Word, along with experience using reporting, tracking, and work management systems.

Responsibilities

• Manage day-to-day fleet operations for a multi-state engineering workforce.
• Track vehicle registrations, licensing requirements, permits, and compliance documentation.
• Coordinate preventive maintenance, repairs, recalls, and vehicle replacement planning.
• Administer vehicle insurance renewals and maintain fleet records.
• Coordinate vehicle acquisitions, assignments, transfers, and offboarding activities.
• Analyze fleet performance, mileage, maintenance costs, fuel usage, and operational trends.
• Partner with EH&S, vehicle management teams, and drivers to support incident reporting and corrective actions.
• Communicate maintenance reminders, compliance deadlines, and vehicle-related action items to engineering teams.
• Attend fleet governance meetings and maintain compliance with company and regulatory requirements.

Skills

Data entry

Reporting

Record management

Scheduling

Customer communications

Vendor relationships

Fleet management

Tools

Excel

PowerPoint

Outlook

Word

Corrigo

Job description

Cushman & Wakefield is seeking an Engineering Coordinator to support nationwide fleet operations, engineering programs, and financial processes for a large national engineering organization. You will coordinate field engineers, leadership, vendors, finance, procurement, safety, and vehicle management teams to ensure compliance, cost efficiency, and excellent service.

The role focuses on vehicle lifecycle, maintenance tracking, registrations, telematics, fuel management, driver performance,