Corporate Fleet Manager Assistant

Prairie Farms Dairy, Inc.; Edwardsville (IL); On-site; USD 25,000 - 29,000; Full time

Job summary

Prairie Farms Dairy, Inc. in Edwardsville, IL seeks a Full Time Corporate Fleet Manager Assistant to support fleet administration and related processes.

You will handle licenses, plates, titles, and data entry in AS400, with responsibilities including reporting and coordinating with accounting across locations. Regular office hours with a pay range of $18.00-$21.00 per hour are offered, requiring strong Excel skills and organizational abilities.

Qualifications

• Basic math and reading skills.
• Proficient in Microsoft Office Suites.
• Ability to work with various databases.
• Ability to have good phone etiquette.
• Highly proficient with Excel.
• Strong organizational skills.

Responsibilities

• Bills of sale preparation and processing.
• IRP license plates management (new/renewals).
• Trailer plates management (new/renewals).
• Illinois plates management (new/renewals).
• Requests for replacement plates.
• Applying for new titles.
• Filing out bills of sale and sending to locations for retitle.
• Receiving and documenting vehicle data.
• Handling IFTA licenses and/or stickers.
• Entering maintenance into the database.
• Assigning unit numbers to company vehicles.
• Handling toll and driving violations.
• Sending out new company car paperwork.
• Updating information in AS400 and exporting data to Excel for reports.

Skills

Basic math

Reading

Microsoft Office Suite

Phone etiquette

Organizational skills

DOT/vehicle registrations (preferred)

Tools

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical PF - Corporate, Edwardsville, IL, US

Department:Fleet

Reports To:Fleet Manager

Location:Edwardsville, IL

FLSA Status:Non-Exempt

Pay Range + other compensation components:$18.00-21.00

Shift (if applicable): Weekdays, regular office hours

Position Overview

The Corporate Fleet Manager Assistant shall be responsible for, but not limited to, the following:

Key Responsibilities

• Bills of sales- Preparing and receiving (distributing copies/check(s) to accounting).
• IRP license plates (applying for new and renewals)
• Trailer plates (applying for new and renewals)
• Illinois plates (applying for new and renewals)
• Requests for replacement plates
• Applying for new titles
• Filling out bills of sale
• Sending to locations to retitle
• Receiving and documenting
• Handling IFTA licenses and/or stickers.
• Entering some maintenance into database.
• Assign unit numbers to all company vehicles.
• Handling toll and driving violations.
• Send out new company car paperwork.
• Adding new/updating all information in the AS400.
• Exporting vehicle information from AS400 to excel for reports for locations or in-house.
• Handling lease buyouts (making changes in AS400, titles, scanning).
• Answer emails and phone calls with any vehicle questions or needs from locations and/or accounting department.
• Converting lease packages.

Preferred Qualifications

• Prior experience with DOT/vehicle registrations

Required Skills/Abilities:

• Basic math and reading skills.
• Proficient in Microsoft Office Suites.
• Ability to work well with various databases.
• Ability to have good phone etiquette.
• Highly proficient with Excel.
• Strong organizational skills.

Required Soft Skills:

• Ability to work without direct supervision.
• Excellent leadership, interpersonal, and conflict resolution skills.
• Coachable and willing to learn.
• Ability to communicate effectively both verbally and in writing.
• Ability to multitask.
• Ability to work cross-functionally.

Competency

• Strong communication skills for collaborating with various locations and personnel.

Working Conditions

• (S)he will be required to sit and stand for long periods of time.
• Will be required to lift and move large amounts of paperwork (boxes of files).
• Will be required to stoop, bend, and reach above the head and below the knees to file and retrieve data.

About Prairie Farms – “Farmer Owned. Locally Produced. Since 1938.”

We are a farmer-owned cooperative. This means we are owned and operated by over 800+ farm families who are critical members of society. They have selflessly taken on the tremendous task of producing nutritious, high-quality milk for a growing population, which requires being on the job 24/7, 365 days a year.

We have represented American agriculture since our founding in 1938. Many of our dairy farms are operated by several generations of family members with roots dating back to the 1800s. On average, each farm milks around 120 cows and everyone pitches in to keep them happy and healthy - which means around-the-clock care!

Our Mission:

• To produce dairy products of the highest quality
• To conduct our business with professional integrity
• To exceed expectations of our customers and consumers
• To support our communities in a positive, sustainable manner
• To deliver exceptional patronage to our network of farm families
• To simply “do right” for our farm families, employees, and communities

EEO Statement

Prairie Farms Dairy, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.