Fleet Operations Coordinator – Statewide Vehicle Management

MaineGuide; Augusta (ME); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Sick leave

Vacation time

Job summary

State of Maine seeks a Fleet Operations Coordinator within Central Fleet Management to guide fleet customers, authorize repairs, and manage vehicle usage and disposal. You will handle vehicle assignments, licensing, and cost control across electric, hybrid, plug-in, and standard fleets.

Role offers growth within state government, with responsibilities covering repairs, invoicing, accident review, and coordinating with risk management. Strong Excel and office skills preferred.

Qualifications

• Four (4) years experience in automotive service including one year of administrative experience.

Responsibilities

• Determines and authorizes repairs and maintenance of vehicles based on vehicle type to ensure proper and safe operation.
• Receives, prepares, documents, and registers vehicles in order to place them into service.
• Codes and approves payment of electronic payment vehicle charges with the state procurement card provider to ensure prompt payment for the customer and vendor.
• Codes and approves payment of invoices in order to account for vehicle expenses and ensure invoices are processed in a timely manner.
• Reviews and analyzes vehicle costs and expenditures based on vehicle type to determine the proper disposition of each vehicle.
• Receives and examines vehicle accident reports involving leased and rental vehicles to coordinate payment with the Risk Management Division.
• Determines and authorizes repairs, cleaning, and maintenance of all vehicle types to prepare the vehicles for auction.
• Assigns vehicles in order to ensure maximize useable life.
• Issues, tracks, and controls vehicle credit cards and toll highway passes to ensure appropriate use.
• Maintains vehicle inventory, repair, maintenance, and accident logs to document vehicle history.
• Assigns and oversees the work of others to ensure duties are performed in a timely and acceptable manner.
• Contacts vendors to resolve problems and ensure vehicle repairs and costs are appropriate based on vehicle type.

Skills

Automotive service experience

Administrative experience

Excel

Fleet management knowledge

Job description

State of Maine seeks a Fleet Operations Coordinator within Central Fleet Management to guide fleet customers, authorize repairs, and manage vehicle usage and disposal. You will handle vehicle assignments, licensing, and cost control across electric, hybrid, plug-in, and standard fleets.

Role offers growth within state government, with responsibilities covering repairs, invoicing, accident review, and coordinating with risk management. Strong Excel and office skills preferred.