Fleet Operations Coordinator

TRUCKING PEOPLE; Foster City (CA); On-site; USD 46,313 - 65,961; Full time

Job summary

A transportation company in Foster City, CA, is seeking a Fleet Coordinator to support logistics and fleet operations. The successful candidate will coordinate repair schedules, manage vehicle documentation, and ensure fleet health. This is a full-time, onsite position requiring 1–2 years of experience in a service environment, strong organizational skills, and familiarity with Google Suite and Jira. Willingness to travel up to 50% is also necessary.

Qualifications

• 1–2 years of experience in a fast-paced service or operations environment.
• Ability to communicate clearly across teams.
• Valid driver’s license with a clean driving record.

Responsibilities

• Coordinate repair scheduling and optimize vehicle downtime.
• Monitor fleet health and track open issues.
• Maintain accurate records of vehicle repairs and history.
• Support reporting for performance tracking.
• Conduct shop safety inspections and submit reports.

Skills

Organizational skills

Multitasking

Communication

Familiarity with automotive processes

Proficiency in Google Suite

Tools

Jira

Confluence

Ticketing systems

Job description

Location: Foster City, CA
Pay: $40.75 per hour
Schedule: Full-time (onsite)

JOB OVERVIEW: We are hiring a Fleet Coordinator to support scheduling, reporting, documentation, and overall fleet operations. This role focuses on tracking fleet health, coordinating repairs, and working across teams to ensure vehicles are operational and processes run efficiently.

RESPONSIBILITIES:

• Coordinate repair scheduling and optimize vehicle downtime
• Monitor fleet health and track open issues
• Maintain accurate records of vehicle repairs and history
• Support reporting (daily, weekly, monthly performance tracking)
• Assist with technical documentation and process updates
• Perform quality checks on repair orders
• Support parts ordering and availability tracking
• Collaborate with cross-functional teams to align operations
• Conduct shop safety inspections and submit reports
• Manage work orders, tickets, and maintenance tracking across systems

REQUIREMENTS:

• 1–2 years of experience in a fast‑paced service or operations environment
• Familiarity with automotive processes or fleet operations preferred
• Strong organizational and multitasking skills
• Ability to communicate clearly across teams
• Proficiency in Google Suite or similar tools
• Experience with Jira, Confluence, or ticketing systems preferred
• Valid driver’s license with a clean driving record
• Ability to pass a background check and drug screen
• Willingness to travel up to 50% if required

FULL WORK SCHEDULE:

• Current Shift: Sunday – Thursday: 8:00 AM – 4:30 PM (100% onsite)
• Previous / Backup Schedule: Monday – Friday (with potential weekend requirement)
  Shift: 11:00 AM – 7:00 PM