Operations Coordinator - SF

8Fleet Inc.; San Francisco (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

A growing logistics company is seeking an Operations Coordinator to ensure efficient daily operations of their fleet. You'll interface with drivers, manage vehicle readiness, and coordinate maintenance and schedules. Ideal candidates bring 1-3 years of experience, strong analytical and problem-solving skills, and a Bachelor's degree. A proficiency in Microsoft Office is a plus. Compensation ranges from $65,000 to $75,000 annually, with potential bonuses.

Qualifications

• 1-3 years of experience in startups or consulting.
• Strong analytical skills with data-driven decision making.
• Excellent communication and interpersonal skills.

Responsibilities

• Providing assistance and support to drivers.
• Coordinating routine maintenance and repairs.
• Maintaining records of keys and vehicle equipment.
• Tracking fuel consumption and relevant data.
• Adhering to safety and DOT regulations.
• Improving routing and scheduling for fleet operations.
• Coordinating with external vendors for repairs.
• Keeping accurate records of vehicle maintenance.
• Planning for vehicle purchases and replacements.
• Identifying process improvements for better operations.
• Managing and approving timecards and schedules.

Skills

Analytical skills

Problem-solving

Communication

Interpersonal skills

Leadership

Proficiency in Microsoft Office

Education

Bachelor’s degree

Job description

Job Title: Operations Coordinator

Location: Hub - SF

Reporting to: General Manager

About 8Fleet:

8Fleet is hiring! 8Fleet is a rapidly growing LA-based technology and logistics startup building the operational infrastructure for both non-autonomous and future autonomous rideshare fleets. With our anticipated growth, we’re searching for passionate team members to join and grow with our team. You’ll be involved in every aspect of the operations as we rapidly expand across Los Angeles and beyond!

About the Role:

We are looking for a highly organized and reliable Operations Coordinator to join our team. In this role, you'll be a key part of our daily operations, interfacing with drivers and ensuring our fleet of vehicles is ready for our drivers at the start of each shift and accounted for at the end. You'll be the point person for managing shifts, helping to maintain a smooth and efficient workflow for the entire team. This is a hands‑on position that requires strong attention to detail and a proactive approach to problem‑solving.

What You'll Do:

• Supporting Drivers: Providing assistance and support to drivers, including troubleshooting issues, on‑road coaching, and managing overall performance.

• Scheduling Maintenance and Repairs: Coordinating routine maintenance, inspections, and repairs to ensure vehicles are in good working order.

• Managing Inventory: Maintaining records of keys, vehicle equipment, and other supplies needed for fleet operations.

• Monitoring Fuel Levels and Other Key Metrics: Tracking fuel consumption and other relevant data to optimize fleet performance.

• Ensuring Compliance: Adhering to safety regulations, DOT regulations, and other relevant standards.

• Optimizing Routes and Logistics: Working to improve routing, scheduling, and other aspects of fleet operations to maximize efficiency and minimize costs.

• Working with External Vendors: Coordinating with mechanics, repair shops, and other vendors to ensure timely and cost‑effective repairs.

• Maintaining Records: Keeping accurate records of vehicle maintenance, repairs, and other relevant data.

• Assisting with Vehicle Purchases and Replacements: Working with the fleet manager to plan for vehicle purchases and replacements.

• Process Improvement: Identifying and implementing process improvements to enhance fleet operations.

• Scheduling and Time & Attendance Tracking: Monitoring, managing, editing, and approving timecards as well as creating weekly schedules for all supervisors and drivers.

Successful Candidates Will Bring:

• 1-3 years of experience in startups or consulting with a proven track record of success.

• Strong analytical and problem‑solving skills with the ability to analyze data and make data‑driven decisions.

• Excellent communication, interpersonal, and leadership skills.

• Proficiency in Microsoft Office a plus!

• Bachelor’s degree required.

• Experience with ridesharing platforms (Uber, Lyft) is a strong plus.

Compensation:

• Pay: $65,000 – $75,000
  The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.
  You may be eligible to participate in a Company incentive or bonus program.

Equal Opportunity Employer:

8Fleet is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, 1 gender, sexual orientation, age, marital status, veteran status, or disability status.

Disclaimer:

This job description may be updated at any time without prior notice.