Fleet Operations Analyst – Asset & Maintenance Precision

Henkels & McCoy; Center Square (PA); On-site; USD 60,000 - 75,000; Full time

Job summary

Henkels & McCoy, Center Square, PA, seeks a Fleet Analyst for its Gas and Underground Division to support fleet performance through data analysis, documentation, and coordination with operations, finance, and procurement.

The role emphasizes strong organizational skills, effective vendor partnerships, and the ability to align equipment delivery with project timelines regionally across North America.

Qualifications

• 2–5 years of experience in fleet coordination, equipment management, or construction operations.
• Strong organizational and time-management skills with attention to detail.
• Knowledge of vehicle and equipment compliance requirements (registrations, insurance, inspections).
• Experience coordinating maintenance and working with third-party vendors.
• Proficiency in Microsoft Office and fleet or asset management systems.
• Strong communication and problem-solving skills.

Responsibilities

• Fleet compliance and documentation management.
• Maintain vehicle and equipment registrations, inspections, and insurance records.
• Monitor expiration dates and secure timely renewals.
• Organize fleet documentation in company systems and files.
• Coordinate preventative maintenance schedules for fleet vehicles and construction equipment.
• Respond to repair needs with internal maintenance teams and external vendors to minimize downtime.
• Track service history, repair costs, and maintenance intervals for all assigned assets.
• Coordinate the mobilization, transportation, and demobilization of equipment to and from job sites across the region.
• Align equipment delivery schedules with project timelines with project managers and field supervisors.
• Ensure proper permits, routing, and documentation are secured for equipment transport.
• Track equipment requests and allocate based on availability, project priority, and operational needs.
• Track equipment usage and assist in preparing billing for internal cost allocation or external invoicing.
• Monitor and report on costs related to maintenance, fuel, and transportation.
• Support cost control efforts and provide data for budgeting and forecasting.
• Serve as a point of contact for local vendors, repair facilities, and transport providers.
• Collaborate with corporate fleet, safety, and accounting teams to ensure alignment with company policies.
• Maintain strong communication with field personnel, superintendents, and project teams.

Skills

Fleet coordination

Equipment management

Construction operations

Microsoft Office

Fleet management systems

Communication

Problem-solving

Time management

Tools

Fleet management software

Microsoft Office

Job description

Henkels & McCoy, Center Square, PA, seeks a Fleet Analyst for its Gas and Underground Division to support fleet performance through data analysis, documentation, and coordination with operations, finance, and procurement.

The role emphasizes strong organizational skills, effective vendor partnerships, and the ability to align equipment delivery with project timelines regionally across North America.