Fleet Operations & Admin Coordinator

Green Energy Biofuel LLC; Warrenville (SC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Parental leave

Vision insurance

Job summary

Green Energy Biofuel LLC is seeking an office and plant administrative support professional to coordinate fleet records, maintenance follow-up and compliance paperwork. You will keep information accurate, track deadlines, and communicate updates among operations, logistics, drivers, maintenance and accounting.

The role involves onsite office work with routine plant access. Candidates should have strong organization and communication skills, and be proficient with spreadsheets and shared files.

Qualifications

• High school diploma or equivalent and relevant office, fleet, dispatch, maintenance or plant support experience.
• Three or more years of relevant experience and familiarity with DOT records, maintenance, shipping documents or industrial operations preferred.

Responsibilities

• Fleet administration: Maintain vehicle, trailer and equipment records, assignments, locations, registrations, inspections, service intervals and availability.
• Maintenance coordination: Schedule preventive maintenance and repairs; track quotes, approvals, work orders, parts, downtime and warranty opportunities.
• Compliance support: Track permits, licenses, renewals and driver qualification records; review hours-of-service reports for missing records or unresolved issues.
• Logistics and plant records: Update schedules, load status and fleet availability; maintain shipment files and operator records.
• Billing and purchasing: Assemble billing packets; verify quantities and supporting documents; track approved orders and deliveries.
• Office assistance: Handle calls, emails, visitors, deliveries and routine inquiries; gather timekeeping corrections.
• Reporting and follow-up: Provide daily status updates and monthly fleet cost reports.

Skills

Organization

Communication

Attention to detail

Spreadsheet proficiency

Record keeping

Education

High school diploma

Job description

Green Energy Biofuel LLC is seeking an office and plant administrative support professional to coordinate fleet records, maintenance follow-up and compliance paperwork. You will keep information accurate, track deadlines, and communicate updates among operations, logistics, drivers, maintenance and accounting.

The role involves onsite office work with routine plant access. Candidates should have strong organization and communication skills, and be proficient with spreadsheets and shared files.