Fleet Operations Admin Assistant: Billing, Inventory & Software

Penn State University; Ferguson Township (PA); Presencial; USD 41.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical benefits

Descripción de la vacante

Penn State is seeking a Service Administrative Assistant (Intermediate or Senior Support) for its on-site team at University Park. The role focuses on opening, updating, and closing repair orders, billing verification, and providing customer service to internal and external partners.

The position emphasizes strong organizational skills, familiarity with fleet management software, and the ability to manage inventory and P-Card reconciliations.

Formación

• Experience in billing and inventory is a plus.
• Proficient with Microsoft 365, SAP Concur, SIMBA, and Adobe Acrobat.
• Strong customer service and organizational skills required.
• On-site Monday–Friday, full-time.
• Familiarity with fleet maintenance software is a plus.

Responsabilidades

• Opens, updates, monitors, and closes repair orders (ROs) accurately and efficiently, ensuring required documentation is complete.
• Processes monthly billing verifying accuracy before processing.
• Customer service to internal customers and external vendors.
• Reconciliation of P-Card transactions in SAP Concur.
• Technical/functional expert on garage-specific software.
• Assist CWC garage services with billing, parts ordering, inventory management and P-Card reconciliation as needed.
• Supports Service Garage Management with administrative projects and reporting.
• Assist in ordering parts and maintaining physical inventory.
• Assign and maintain fuel cards and process billing for fuel.

Conocimientos

Customer service

Organizational skills

Billing experience

Inventory management

Attention to detail

Communication skills

Self-starter

Team collaboration

Educación

Associate Degree

GED

High School Diploma

Herramientas

Microsoft 365

SAP Concur

SIMBA

Adobe Acrobat

Zoom

Descripción del empleo

Penn State is seeking a Service Administrative Assistant (Intermediate or Senior Support) for its on-site team at University Park. The role focuses on opening, updating, and closing repair orders, billing verification, and providing customer service to internal and external partners.

The position emphasizes strong organizational skills, familiarity with fleet management software, and the ability to manage inventory and P-Card reconciliations.