Fleet Admin Specialist - Billing & Inventory

The Pennsylvania State University

University Park (TX)

On-site

USD 41,000 - 65,000

Full time

4 days ago

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Benefits offered by this job

Medical benefits

Retirement plan

Tuition discounts

Paid time off

Holidays

Job summary

The Pennsylvania State University in University Park, PA is seeking a Service Administrative Assistant (Intermediate or Senior Support) to join Transportation Services. This on-site role supports the fleet management initiative and will help launch a modern Fleet Maintenance Software system for the university.

The ideal candidate will have excellent customer service and strong organizational skills, with a willingness to learn new software.

Qualifications

Excellent customer service and strong organizational skills.
Ability to learn new software quickly and adapt to changing priorities.
Experience with billing is a plus, familiarity with fleet-related software is beneficial.

Responsibilities

Opens, updates, monitors, and closes repair orders (ROs) accurately and efficiently, ensuring required documentation is complete
Processes monthly billing verifying accuracy before processing
Customer service to internal customers and external vendors
Reconciliation of P-Card transactions in SAP Concur
Technical/functional expert on garage-specific software
Assist CWC garage services with billing, parts ordering, inventory management and P-Card reconciliation as needed
Supports Service Garage Management with administrative projects and reporting
Assist in ordering parts and maintaining physical inventory
Assign and maintain fuel cards and process billing for fuel