Fleet Administration Specialist

Penn State University; University Park (TX); Sur place; USD 41 000 - 65 000; Plein temps

Avantages offerts par ce poste

Medical, dental, vision

Retirement plans

Paid holidays

Tuition discounts

Résumé du poste

Penn State University in University Park, PA is seeking an energetic Service Administrative Assistant (Intermediate or Senior Support) to join our team and help launch a modern Fleet Maintenance Software system for the university.

The role emphasizes excellent customer service, organization, and billing/inventory tasks. Experience with SAP Concur, SIMBA, Microsoft 365, Adobe Acrobat, and Zoom is preferred; on-site work Monday–Friday.

Qualifications

• Familiarity with Technical Service employees and the bargaining contract is highly desired.
• Proficient knowledge of software and ability to learn additional software is preferred.

Responsabilités

• Opens, updates, monitors, and closes repair orders (ROs) with complete documentation.
• Processes monthly billing verifying accuracy before processing.
• Customer service to internal customers and external vendors.
• Reconciliation of P-Card transactions in SAP Concur.
• Technical/functional expert on garage-specific software.
• Assist in billing, parts ordering, inventory management and P-Card reconciliation as needed.
• Supports Service Garage Management with administrative projects and reporting.
• Assist in ordering parts and maintaining physical inventory.
• Assign and maintain fuel cards and process billing for fuel.

Connaissances

Customer service

Organization

Billing

Formation

Associate Degree

GED/HS

Outils

Microsoft 365

SAP Concur

SIMBA

Adobe Acrobat

Zoom

Description du poste

Penn State University in University Park, PA is seeking an energetic Service Administrative Assistant (Intermediate or Senior Support) to join our team and help launch a modern Fleet Maintenance Software system for the university.

The role emphasizes excellent customer service, organization, and billing/inventory tasks. Experience with SAP Concur, SIMBA, Microsoft 365, Adobe Acrobat, and Zoom is preferred; on-site work Monday–Friday.