Fleet Services Administrative Specialist (On-Site)

The Pennsylvania State University; State College (Centre County); On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Tuition discounts

Vacation and sick time

Paid holidays

Job summary

The Pennsylvania State University seeks a Service Administrative Assistant (Intermediate or Senior Support) to support Fleet Management at University Park. This on-site role emphasizes billing, inventory, and customer service, with familiarity in fleet software and a proven ability to manage multiple tasks.

Ideal candidates will have strong communication skills, attention to detail, and the capacity to learn new software quickly.

Qualifications

• Familiarity with Technical Service employees and the bargaining contract is highly desired.
• Proficient knowledge of the following software, and the ability to easily learn additional software, is preferred.

Responsibilities

• Opens, updates, monitors, and closes repair orders (ROs) accurately with complete documentation.
• Processes monthly billing verifying accuracy before processing.
• Customer service to internal customers and external vendors.
• Reconciliation of P-Card transactions in SAP Concur.
• Technical/functional expert on garage-specific software.
• Assist with billing, parts ordering, inventory management and P-Card reconciliation as needed.
• Supports Service Garage Management with administrative projects and reporting.
• Assist in ordering parts and maintaining physical inventory.
• Assign and maintain fuel cards and process billing for fuel.

Skills

Customer service

Organizational skills

Billing experience

P-Card reconciliation

Education

Associate Degree

GED or HS diploma

Tools

SAP Concur

SIMBA

Microsoft 365

Adobe Acrobat

Zoom

Job description

The Pennsylvania State University seeks a Service Administrative Assistant (Intermediate or Senior Support) to support Fleet Management at University Park. This on-site role emphasizes billing, inventory, and customer service, with familiarity in fleet software and a proven ability to manage multiple tasks.

Ideal candidates will have strong communication skills, attention to detail, and the capacity to learn new software quickly.