Fleet Manager (30 trucks and trailers)

Tbktransport; Town of Poland (NY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Tbktransport, located in the Town of Poland, NY, is seeking an experienced Fleet Manager to oversee operations of a growing fleet of vehicles. This position involves managing 30 leased trucks and coordinating with various leasing companies to ensure compliance and optimization of costs.

As a Fleet Manager, you will supervise vehicle maintenance, monitor driving performance, and develop key performance indicators (KPIs) to enhance operational efficiency. The role offers a hybrid working environment and a chance to influence the strategic development of the fleet.

Qualifications

• Experience in fleet management and vehicle supervision.
• Strong analytical skills for cost optimization.
• Ability to communicate effectively with various stakeholders.

Responsibilities

• Manage and supervise the fleet of vehicles.
• Coordinate with leasing companies and ensure compliance.
• Analyze costs and optimize fleet operations.
• Schedule maintenance and minimize downtime.
• Monitor driver performance and training.

Skills

Fleet supervision

Communication with leasing companies

Cost control and optimization

Maintenance management

Monitoring driving style

Tools

TMS systems

Excel

Google Sheets

Job description

We are looking for an experienced Fleet Manager responsible for managing a fleet of vehicles in a rapidly growing transportation company.

Work location: on-site or hybrid, full-time

Fleet: 30 leased trucks and trailers (target: 50 by the end of 2026).

Specialization: international freight transportation (Spain, Germany, France, Italy)

1. fleet supervision

• Keeping full records of leased vehicles (contracts, mileage, service schedules)
• Monitor lease terms, payment schedules and renewals
• Support in planning fleet expansion to the level of 50 vehicles

2. cooperation with leasing companies

• Manage communications and documentation with:
  • DLL
  • PKO Leasing
  • Santander
• Monitor lease obligations and payment terms
• Ensure documentation compliance with finance lease requirements

3. cost control and optimization

• Analysis of fuel costs, tolls, repairs and fines
• Compare fuel efficiency of drivers, routes and vehicles
• Detection of fuel abuse and improper operation

4. maintenance management

• Scheduling technical inspections and tire replacement
• Coordination of services in the EU (PL, DE, FR, ES, IT)
• Minimize downtime and failures

5. coordination of drivers

• Monitoring driving style via GPS and telematics
• Records of violations and damages
• Safety and fuel economy training

6. implementation of TMS and KPIs

• Operation of TMS systems
• Report creation (Excel / Google Sheets):
  • fuel consumption
  • maintenance costs
  • revenue/km
  • vehicle availability

7. strategic development of the fleet

• Advice on the purchase and replacement of vehicles
• Forecasting fleet costs
• Supporting negotiations with suppliers

8. Communication and reporting

• Reporting directly to the Director
• Weekly and monthly reports
• Participation in strategic meetings

9. key performance indicators (KPIs)

KPI

Target

Average combustion Less than 30 L/100 km

Diesel cost/km -5% in 3 months

Breakdowns max. 1 / month for 10 vehicles

Timeliness of services 100%

Fleet availability min. 95%

Timeliness of reports 100%

Cost of repairs -10% in 6 months

Monitoring the efficiency of drivers implemented in 60 days

If you have experience in fleet cost optimization and want to develop a modern transportation department – we invite you to apply.