Fleet Manager

Confidential Company; United States; On-site; USD 120,000 - 160,000; Full time

Job summary

Confidential Company is seeking an experienced Fleet Manager to lead our fleet operations from acquisition through lifecycle management. This hands-on leader will specify, order, and manage specialty-built trucks, building systems and vendor relationships to scale as the business grows.

You will own the full lifecycle, develop a scalable growth plan, and manage partnerships with FMCs and vendors for telematics, maintenance, and remarketing.

Qualifications

• 10+ years in fleet management with leadership experience.
• Deep knowledge of OEM chassis and upfitting processes.
• Proven ability to manage vendor relationships and budgets.

Responsibilities

• Own the full fleet lifecycle from specification to replacement planning.
• Develop and execute a scalable fleet growth plan aligned with expansion.
• Manage FMC partnerships including telematics, maintenance, and remarketing.
• Ensure DOT/FMCSA compliance and oversee Geotab and video safety programs.
• Lead a small fleet team and establish SOPs, KPIs, and dashboards.

Skills

Fleet management

Leadership

Vendor management

TCO analysis

Geotab telematics

Upfitting knowledge

DOT/FMCSA compliance

Budgeting

Education

Bachelor's degree in Business/Logistics

Tools

Geotab telematics

Lytx video safety

Upfitting management software

Job description

We are a fast-growing company operating a diverse and expanding fleet of small, medium, and heavy-duty trucks. We are seeking an experienced Fleet Manager to lead our fleet operations from acquisition through lifecycle management. This is a hands-on leadership role for someone who knows trucks from the chassis up - a professional who has specified, ordered, and managed specialty-built and vocational vehicles, and who can build the systems, vendor relationships, and team needed to scale our fleet alongside our business.

What You'll Do

• Own the full fleet lifecycle: specification, acquisition, upfitting, deployment, maintenance, remarketing, and replacement planning across Class 1–8 vehicles
• Develop and execute a scalable fleet growth plan aligned with company expansion, including capital planning, lease-vs-buy analysis, and total cost of ownership (TCO) modeling
• Build standardized vehicle specs and upfit packages that balance operational needs, cost, and lead times

OEM Chassis & Upfitting

• Serve as the in-house expert on OEM chassis (Ford, GM, RAM, Freightliner, International, Isuzu, Hino, Peterbilt, Kenworth, etc.), including cab configurations, GVWR/GCWR ratings, wheelbases, PTO provisions, and factory options
• Manage the complete upfit process: writing specs, selecting body builders and upfitters, reviewing engineering drawings, managing pool/ship-thru programs, and ensuring compliance with FMVSS and body builder guidelines
• Oversee quality control on specialty-built trucks — service bodies, flatbeds, cranes, dumps, tankers, box trucks, and other vocational configurations — from PO to final acceptance

Fleet Management Company (FMC) Partnership

• Manage the day-to-day relationship with our fleet management provider (e.g., Holman, Element, Wheels, Mike Albert), including ordering, licensing/titling, telematics, fuel programs, maintenance management, and remarketing
• Audit FMC billing, negotiate program terms, and hold partners accountable to SLAs and cost targets
• Leverage FMC data and reporting to drive downtime reduction, maintenance cost control, and utilization improvements

Operations & Compliance

• Ensure DOT/FMCSA compliance across the fleet, including registrations, IFTA/IRP where applicable, DVIRs, preventive maintenance schedules, and driver qualification support
• Manage and optimize our Geotab telematics platform to monitor utilization, safety, idling, engine diagnostics, and maintenance triggers across the fleet
• Administer our Lytx video safety (camera) program, including event review workflows, driver coaching processes, exoneration support, and safety scorecard reporting
• Establish preventive maintenance programs and vendor networks that maximize uptime across a geographically distributed fleet

Leadership & Team Building

• Lead, develop, and grow a small fleet team (coordinators, technicians, and/or administrators), building the structure and processes needed to support a rapidly scaling operation
• Create SOPs, KPIs, and reporting dashboards that give leadership clear visibility into fleet cost, availability, and performance
• Partner cross-functionally with Operations, Finance, Safety, and field leadership to align fleet capacity with business demand

What You'll Bring

Required

• 8+ years of progressive fleet management experience, including 3+ years in a leadership role
• Deep, demonstrated knowledge of OEM chassis and the truck upfiting process, including working directly with body companies and upfitters on specialty-built vehicles
• A track record of specifying and managing specialty/vocational truck builds (service bodies, cranes, dumps, flatbeds, box trucks, or similar)
• Direct experience working with a fleet management company such as Holman, Element, Wheels, or equivalent — including ordering, maintenance management, and remarketing programs
• Experience managing mixed fleets spanning light, medium, and heavy-duty trucks (Class 1–8)
• Proven ability to manage and develop a small staff while building scalable processes
• Strong command of fleet TCO analysis, capital budgeting, and lifecycle planning
• Hands-on experience with Geotab telematics (or comparable platform with ability to quickly master Geotab)
• Experience managing a video safety/camera program such as Lytx, including event review and driver coaching
• Working knowledge of DOT/FMCSA regulations applicable to commercial fleets
• Based in or willing to relocate to the Dallas–Fort Worth area

Preferred

• Experience scaling a fleet during a period of rapid company growth
• CAFM, CAFS, or NAFA certification (or equivalent)
• Geotab certification or advanced experience with MyGeotab rules, reports, and add-ins
• Experience with EV/alternative fuel evaluation for commercial applications
• Bachelor's degree in Business, Logistics, Supply Chain, or related field (or equivalent experience)

What Success Looks Like

• First 90 days: A full audit of the current fleet, FMC relationship, and upfit pipeline; quick wins on downtime and cost visibility
• First year: Standardized vehicle specs and upfit packages in place; fleet KPIs and reporting established; team structured to support growth
• Ongoing: Fleet availability, cost per mile, and acquisition lead times that outperform industry benchmarks as the fleet scales
• Competitive base salary commensurate with experience