Fleet Maintenance Coordinator & CMMS Admin

WeDriveU; Chicago (IL); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Health Insurance

401(k) with employer match

Paid holidays

Job summary

WeDriveU, Inc. in Chicago is seeking a detail-oriented Maintenance Operations Coordinator to support the daily administrative and operational functions of our fleet maintenance department.

You will manage Maximo work orders, maintenance records, and parts inventory to ensure accurate, timely processing without hands-on repairs. The role requires organization, knowledge of fleet maintenance operations, and collaboration with maintenance and operations teams.

Qualifications

• High school diploma or equivalent.
• Experience in automotive service, fleet maintenance administration, or related environment.
• Working knowledge of automotive terminology, repair processes, and maintenance operations.
• Experience with computerized recordkeeping, work order systems, or maintenance management software.
• Proficiency in Microsoft Office or Google Workspace.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Open, update, track, and close maintenance work orders in Maximo with accuracy.
• Enter and maintain repair information, labor details, parts usage, and related documentation.
• Monitor outstanding work orders and coordinate with maintenance personnel for timely updates.
• Maintain vehicle maintenance histories and service records.
• Coordinate with Operations to schedule preventive maintenance, inspections, and repairs.
• Manage parts and inventory requisitions and track transactions in Maximo.
• Identify opportunities to improve processes and automation in maintenance administration.

Skills

Automotive maintenance knowledge

Work order systems

Microsoft Office / Google Workspace

Organizational skills

Written and verbal communication

Detail-oriented

Education

High school diploma or equivalent

Tools

IBM Maximo

Job description

WeDriveU, Inc. in Chicago is seeking a detail-oriented Maintenance Operations Coordinator to support the daily administrative and operational functions of our fleet maintenance department.

You will manage Maximo work orders, maintenance records, and parts inventory to ensure accurate, timely processing without hands-on repairs. The role requires organization, knowledge of fleet maintenance operations, and collaboration with maintenance and operations teams.