Fleet & Maintenance Admin Coordinator

Communication Data Link & Renda Group; Grimes (IA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(K)

401(K) matching

Health, Vision, and Dental

Flexible spending accounts

Company Cell phone Reimbursement

Paid Holidays and paid time off that ≥

Uniforms

Job summary

Communication Data Link & Renda Group in Grimes, IA, is seeking a Fleet & Maintenance Coordinator to provide administrative and operational support to the VP of Maintenance. You will coordinate vehicles, trailers, equipment, and maintenance documentation to keep the fleet safe, compliant, and ready for work.

The role emphasizes organization, follow-up with staff and vendors, and juggling multiple maintenance priorities.

Qualifications

• Highly organized and dependable, able to handle multiple priorities.
• Comfortable following up with employees and vendors to ensure timeliness.
• Primarily coordination and administrative duties, not a mechanic role.

Responsibilities

• Maintain accurate fleet and equipment maintenance records and files.
• Enter update service dates, mileage, engine hours, repairs, and inspections.
• Assist with opening, tracking and closing maintenance work orders.
• Collect and organize repair invoices and related paperwork.
• Prepare reports on maintenance costs, history, and fleet activity.
• Maintain an accurate list of vehicles, trailers, and equipment and track assignments.
• Assist with registrations, licenses, inspections, and other fleet docs.
• Coordinate vehicle purchases, sales, transfers, or disposal and insurance copies.
• Assist with ordering parts, fluids, tires, and shop supplies and process purchase orders.
• Help schedule meetings, inspections, repairs, and vendor appointments.
• Maintain maintenance calendars and department task lists and track open projects.

Skills

Fleet management

Job description

Communication Data Link & Renda Group in Grimes, IA, is seeking a Fleet & Maintenance Coordinator to provide administrative and operational support to the VP of Maintenance. You will coordinate vehicles, trailers, equipment, and maintenance documentation to keep the fleet safe, compliant, and ready for work.

The role emphasizes organization, follow-up with staff and vendors, and juggling multiple maintenance priorities.