Fleet Maintenance Admin Clerk

Republic Services; Town of Florida (NY); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Comprehensive medical benefits

Dental plans

Vision coverage

Short- and long-term disability

Life insurance

Retirement plan with a generous match

Employee Stock Purchase Plan (ESPP)

Paid Time Off (PTO)

Employee discounts

Job summary

Republic Services is seeking a Maintenance Clerk to provide essential administrative support for the maintenance function. You will help ensure parts availability, maintain fleet records, and input data into the fleet management system daily.

The role involves processing purchase orders, coordinating with vendors, and producing reports for management, with a strong emphasis on accuracy and safety.

Qualifications

• 1 year of general office experience or equivalent training.
• Related experience in a maintenance / trucking industry.

Responsibilities

• Assures the availability of parts in a cost-effective manner.
• Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
• Inputs fleet information into the computerized fleet management system daily.
• May act as a point of contact with vendors to order, receive and ensure payment for goods and services.
• Prepares truck purchase orders for management approval, including assignment of general ledger codes.
• Receives, tags, stocks and dispenses parts to mechanics according to Corporate and Regional policy and local operating procedures.
• Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.
• Produces various productivity and usage reports for management review.
• Follows all safety policies and procedures; participates with the team to achieve safety goals.
• Reconciles Dossier financial data to Lawson general ledger.
• Supports the Fleet Manager with analysis of fleet operations reports, identifying trends, correcting mistakes, and escalating issues as needed.
• May assist with the parts organization and inventory.
• Performs other job-related duties as assigned.

Job description

Republic Services is seeking a Maintenance Clerk to provide essential administrative support for the maintenance function. You will help ensure parts availability, maintain fleet records, and input data into the fleet management system daily.

The role involves processing purchase orders, coordinating with vendors, and producing reports for management, with a strong emphasis on accuracy and safety.