Fleet Leasing & Accounts Coordinator

WHC Worldwide, LLC; Las Vegas (NV); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, Dental, Vision and Life보험

Paid Time Off

Holiday Pay

401k with matching up to 3%

Shift: Tuesday - Saturday (Day Shift)

Job summary

WHC Worldwide, LLC is seeking a Fleet Leasing Admin to manage day-to-day admin functions of the vehicle leasing program in Las Vegas. You will be the primary contact for drivers regarding lease agreements, payments, and documentation, while maintaining accurate records and supporting fleet utilization.

The ideal candidate is highly organized, customer-focused, and capable of handling multiple driver accounts with compliance to policies and regulations.

Qualifications

• High school diploma or equivalent is required.
• Experience in fleet administration or related field preferred.
• Experience handling payments, account reconciliation, and recordkeeping.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word).
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and problem-solving abilities.
• Ability to communicate with a diverse driver workforce.

Responsibilities

• Prepare, process, and maintain driver lease agreements and related documentation.
• Coordinate vehicle assignments, renewals, extensions, and terminations.
• Explain lease terms, payment schedules, deposits, and policies to drivers.
• Maintain driver files and leasing records.
• Track lease expiration dates and coordinate renewals.
• Assist with onboarding and verification of required documents.
• Monitor, record, and reconcile lease payments.
• Maintain driver account balances and histories.
• Follow up on overdue accounts and collections.
• Prepare leasing and collections reports for management.
• Research and resolve payment discrepancies.
• Maintain up-to-date fleet inventory.
• Coordinate vehicle issuance and return procedures.
• Document vehicle condition at assignment and return.
• Collaborate with maintenance on repairs and inspections.
• Track fleet availability, utilization, and downtime.
• Report vehicle damage and operational concerns.
• Serve as primary contact for drivers in the leasing program.
• Respond to questions on leases, payments, accounts, and vehicle assignments.
• Provide timely assistance with inquiries and documentation.
• Foster positive relationships with drivers and departments.
• Maintain organized electronic and physical leasing records.
• Prepare daily/weekly/monthly leasing reports.
• Support management with audits and reviews.
• Ensure lease agreements and driver documentation comply with policies and regulations.

Skills

Organizational skills

Multitasking

Time management

Communication skills

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Outlook

Word

Job description

WHC Worldwide, LLC is seeking a Fleet Leasing Admin to manage day-to-day admin functions of the vehicle leasing program in Las Vegas. You will be the primary contact for drivers regarding lease agreements, payments, and documentation, while maintaining accurate records and supporting fleet utilization.

The ideal candidate is highly organized, customer-focused, and capable of handling multiple driver accounts with compliance to policies and regulations.