Fleet Finance & Admin Specialist

Toyota of Urbana; Oakbrook Terrace (IL); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401K

PTO

Discounts on products, services, and V

Monday - Friday schedule

Job summary

The Napleton Fleet Group in Oak Brook Terrace, IL is seeking an Accounting and Administrative Specialist with a solid accounting background and strong data-entry skills to support multiple financial and administrative duties in a fast-paced environment.

The role covers daily banking, vendor payables, vehicle payoffs and upfitting invoices, while maintaining accurate records in company systems and ensuring timely reconciliation and reporting.

Qualifications

• 2+ years of automotive dealership or fleet management experience.
• General accounting or bookkeeping experience.
• Experience processing bank deposits and handling financial transactions.
• Familiarity with accounts payable and invoice processing.
• Strong data entry and computer skills.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Good communication and problem-solving skills.

Responsibilities

• Prepare and process daily bank deposits.
• Handle deposit processing and reconciliation.
• Process vehicle payoffs and related financial transactions.
• Manage accounts payable, including vendor invoices and payments.
• Process and track vehicle upfitting invoices and related payables.
• Review transactions for accuracy and resolve discrepancies.
• Enter and maintain accurate vehicle and financial information in company systems.
• Perform vehicle schedule cleanup and reconciliation.
• Review vehicle schedules to ensure information is complete and accurate.
• Research and resolve discrepancies involving vehicle orders, invoices, payments, and account records.
• Assist with general administrative and accounting duties as needed.

Skills

Data entry

Attention to detail

Organization

Communication

Problem-solving

Job description

The Napleton Fleet Group in Oak Brook Terrace, IL is seeking an Accounting and Administrative Specialist with a solid accounting background and strong data-entry skills to support multiple financial and administrative duties in a fast-paced environment.

The role covers daily banking, vendor payables, vehicle payoffs and upfitting invoices, while maintaining accurate records in company systems and ensuring timely reconciliation and reporting.