Fleet Accounting & Admin Specialist (Mon-Fri)

Napleton Corporate; Oakbrook Terrace (IL); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Pay range $26-28/hr

Mon-Fri schedule

Medical Insurance

Dental & Vision

401K

PTO

Employee discounts

Career growth

Job summary

Napleton Fleet Group is seeking an Accounting and Administrative Specialist to manage daily financial processing and vehicle-related administration at the Oak Brook Terrace office. The role emphasizes accuracy in deposits, payables, invoicing, and record maintenance within a fast-paced automotive environment.

The ideal candidate has 2+ years in automotive dealership or fleet accounting, strong data entry and organizational skills, and the ability to handle multiple tasks with deadlines.

Qualifications

• 2+ years of automotive dealership or fleet management experience.
• General accounting or bookkeeping experience.
• Experience processing bank deposits and handling financial transactions.
• Familiarity with accounts payable and invoice processing.
• Strong data entry and computer skills.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Good communication and problem-solving skills.

Responsibilities

• Prepare and process daily bank deposits.
• Handle deposit processing and reconciliation.
• Process vehicle payoffs and related financial transactions.
• Manage accounts payable, including vendor invoices and payments.
• Process and track vehicle upfitting invoices and related payables.
• Review transactions for accuracy and resolve discrepancies
• Enter and maintain accurate vehicle and financial information in company systems.
• Perform vehicle schedule cleanup and reconciliation.
• Review vehicle schedules to ensure information is complete and accurate
• Research and resolve discrepancies involving vehicle orders, invoices, payments, and account records.
• Assist with general administrative and accounting duties as needed.

Skills

Data entry

Accounts payable

Bank deposits

Attention to detail

Organizational skills

Multitasking

Communication skills

Tools

Microsoft Excel

Accounting software

Job description

Napleton Fleet Group is seeking an Accounting and Administrative Specialist to manage daily financial processing and vehicle-related administration at the Oak Brook Terrace office. The role emphasizes accuracy in deposits, payables, invoicing, and record maintenance within a fast-paced automotive environment.

The ideal candidate has 2+ years in automotive dealership or fleet accounting, strong data entry and organizational skills, and the ability to handle multiple tasks with deadlines.