Fleet & Equipment Coordinator: Logistics, Compliance & Audits

E-Z Bel Construction, LLC; San Antonio (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k)

Quarterly bonus

PTO & Holidays

EAP & Wellness

Tuition reimbursement

Scholarships

Job summary

E-Z Bel Construction, LLC is seeking an Equipment Coordinator in San Antonio, TX to organize and track fleet data, fuel logs, inspections, registrations, and vendor communications. This role supports mechanics and field crews, ensuring timely equipment coordination and audit readiness.

Responsibilities include maintaining lifecycle documentation, handling cost records, and collaborating with HR and Safety to close gaps. Growth toward leadership and audits is anticipated.

Qualifications

• High School Diploma required.
• 3–5 years of administrative experience required.
• Prior experience in construction equipment or fleet coordination a plus.
• Proficiency in Microsoft Excel and tracking software (Geotab or equivalent).
• Strong organizational and communication skills.
• Ability to handle multiple priorities with attention to detail.
• Familiarity with DOT/OSHA compliance preferred.
• Bilingual (Spanish/English) strongly preferred.

Responsibilities

• Tracks equipment activity using Geotab GPS, fuel usage, inspections, and work orders.
• Inputs and maintains accurate records for deliveries, assignments, disposals, maintenance, and registrations.
• Logs and monitors cost data related to fuel, repairs, and vendor purchases.
• Organizes equipment files (physical and digital) including keys, gas cards, license plates, and compliance documents.
• Ensures lifecycle documentation is complete from acquisition through retirement.
• Monitors inspection and registration timelines to ensure fleet compliance with DOT, OSHA, and company policies.
• Restocks and audits vehicle first aid kits; files safety forms and follows up on deficiencies.
• Conducts internal audits on equipment tracking systems and implements corrective action as needed.
• Collaborates with HR and Safety to close documentation gaps and maintain audit readiness.
• Participates in downtime reduction efforts and proactively mitigates risk across the fleet.
• Coordinates with mechanics, yard personnel, and field crews to support repairs, deliveries, and equipment requests.
• Serves as a point of contact for vendors, ensuring professional communication and timely service.
• Works with project managers and superintendents to plan and track equipment across job sites.
• Assists in resolving delivery issues and ensures accurate information is relayed internally.
• Provides fleet status updates and risk assessments to leadership as assigned.
• Supports continuous improvement of processes and internal standards for the coordination team.
• Perform other duties as assigned, contributing to organizational success as business needs evolve.

Skills

Geotab GPS tracking

Strong organizational skills

Strong communication skills

Education

High School Diploma

Tools

Geotab

Microsoft Excel

Job description

E-Z Bel Construction, LLC is seeking an Equipment Coordinator in San Antonio, TX to organize and track fleet data, fuel logs, inspections, registrations, and vendor communications. This role supports mechanics and field crews, ensuring timely equipment coordination and audit readiness.

Responsibilities include maintaining lifecycle documentation, handling cost records, and collaborating with HR and Safety to close gaps. Growth toward leadership and audits is anticipated.