Fleet Data & Records Coordinator

Aston Carter; La Vergne (TN); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Job summary

Aston Carter is seeking a Fleet Administrative Coordinator to provide comprehensive administrative support to the Fleet Department in a fully onsite role based in La Vergne, TN. You will manage fleet records, data entry, and reporting to ensure accurate records and efficient operations.

Applicants should have strong attention to detail, Excel proficiency, and the ability to work independently in a busy environment. The position offers weekday hours and potential extension based on needs.

Qualifications

• Previous experience in administrative support, data entry, or office coordination.
• Basic to intermediate proficiency in Microsoft Excel.
• Proven experience entering data and maintaining accurate records.

Responsibilities

• Maintain and update fleet records, including vehicle details, driver information, registrations, rentals, and costs.
• Enter, review, and verify data for accuracy across spreadsheets and fleet management systems.
• Reconcile reports and spreadsheets to ensure fleet information is current.
• Track registrations, compliance documents, renewals, and other fleet records to meet deadlines.
• Assist with rental vehicle tracking and follow up on outstanding fleet items.
• Communicate with internal teams and vendors to obtain information and resolve issues.
• Organise electronic records and maintain documentation for efficient fleet operations.
• Support the Fleet Department with administrative projects and assignments.
• Follow up to gather missing information and close information gaps.
• Prioritise tasks and manage workload in a fast-paced environment.

Skills

Data entry

Excel

Record keeping

Attention to detail

Independent worker

Communication

Outlook

Fleet knowledge

Tools

Fleet management systems

Job description

Aston Carter is seeking a Fleet Administrative Coordinator to provide comprehensive administrative support to the Fleet Department in a fully onsite role based in La Vergne, TN. You will manage fleet records, data entry, and reporting to ensure accurate records and efficient operations.

Applicants should have strong attention to detail, Excel proficiency, and the ability to work independently in a busy environment. The position offers weekday hours and potential extension based on needs.