Fleet Coordinator - Provisional

City University of New York; New York, Northern (NY, KY); Hybrid; USD 55,000 - 63,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

The City University of New York is seeking a Fleet Coordinator (Provisional) to manage the university's vehicle fleet across the FPCM division. You will oversee maintenance, scheduling, procurement of owned and leased vehicles, and ensure compliance with driving policies while coordinating with campus staff, vendors, and regulators.

The role requires at least five years of administrative experience in vehicle usage and maintenance scheduling, a valid New York driver’s license, and a willingness

Qualifications

• Four-year high school diploma or equivalent required; NY driver’s license.
• Five years of satisfactory, full-time administrative experience managing vehicle usage and maintenance schedules.
• Ability to coordinate with multiple stakeholders and vendors to maintain fleet operations.

Responsibilities

• Assist with procurement of owned and leased vehicles.
• Assist management with assigning vehicles to staff.
• Schedule maintenance and coordinate repairs to keep fleet compliant and safe.
• Collect and review vehicle usage reports; provide requested reports.
• Disseminate vehicle and safety information to drivers and ensure adherence to driving rules.
• Monitor driving records and alert management of policy compliance issues.
• May supervise staff assigned to fleet operations.

Skills

Fleet management

Administrative experience

Data reporting

Communication

Travel readiness

Education

High School Diploma or equivalent

Job description

Fleet Coordinator - Provisional

GENERAL DUTIES

• Assists with the procurement of new and leased vehicles.

• Assists management with the assignment of vehicles to appropriate staff.

• Ensures that fleet vehicles are inspected and scheduled for preventative maintenance in a timely manner.

• Collects, reviews and maintains information such as monthly vehicle usage reports and quarterly personal mileage reports. Provides reports as requested.

• Disseminates vehicle and safety information to drivers.

• Provides drivers with University driving rules; obtains and maintains signed acknowledgement of receipt.

• Ensures compliance with vehicle usage policies by reviewing and monitoring of campus driving records through various sources including the University insurance provider and State critical driver program; provides notification to management as required.

• May supervise staff assigned to fleet operations.

CONTRACT TITLE

Fleet Coordinator

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The City University of New York’s Department of Facilities Planning, Construction, and Management (FPCM), through its recently formed Office of Facilities Maintenance, Operation, and Emergency Response, will lead the university's shared facilities services operation. The newly envisioned shared facilities services model will operate through the university’s four regional maintenance hubs, supported by the business and administration teams operating from the facilities central office.

The Fleet Coordinator reports to the Facility Procurement Manager and oversees all operational aspects of the vehicle fleet for the FPCM division. This position serves as the central point of contact for all matters related to the vehicle fleet, ensuring that vehicles are available, well-maintained, and operated safely. The Fleet Coordinator will coordinate with Hub Executive Directors, skilled trades supervisors, and the Executive Director for Administration and JOC’s program to ensure that fleet vehicles are properly maintained, schedules are adhered to, and the fleet operates safely and efficiently.

Duties include tasks such as scheduling maintenance, coordinating repairs, ensuring compliance with relevant regulations, and collaborating with the FPCM administration and appropriate university regulatory offices to oversee the safe driving program, new driver orientation, and reporting requirements.

Other tasks include monitoring fuel consumption, maintenance costs, and other fleet-related expenses, as well as communicating with drivers, mechanics, and management to ensure smooth operations. Additionally, this role involves tracking fleet usage, generating reports, and analyzing data to identify areas for improvement.

This position requires regular travel to university facilities, regulatory offices, fleet parts and service vendors, and campus auto shops.

• Under general supervision, oversees campus vehicle activities to ensure compliance with university policies and procedures. Ensures that fleet vehicles are properly maintained and repaired. Collects and maintains all data related to vehicle operation and maintenance. Performs related work. General Work Tasks

• Assists with the procurement of owned and leased vehicles.

• Assists management with assigning vehicles to the appropriate staff. • Ensure that fleet vehicles are inspected and scheduled for preventative maintenance promptly.

• Collects, reviews, and maintains information such as monthly vehicle usage reports and quarterly personal mileage reports. Provides reports as requested.

• Disseminates vehicle and safety information to drivers.

• Provides drivers with university driving rules; obtains and maintains signed acknowledgement of receipt.

• Ensures compliance with vehicle usage policies by reviewing and monitoring campus driving records through various sources, including the University insurance provider and State critical driver program; provides notification to management as required.

• May supervise staff if assigned to fleet operations.

NOTES:

1. Until further notice, this position is eligible for a hybrid work schedule.

2. This position requires regular travel to university facilities, regulatory offices, fleet parts and service vendors, and campus auto shops.

3. An appointment to this Competitive title/position in the Classified Civil Service Title Series will be made with a Provisional status. Employees in provisional status must pass a competitive civil service examination and be appointed from a civil service list to remain in the title/position.

MINIMUM QUALIFICATIONS

1. A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization; and

2. Five (5) years of satisfactory, full-time experience working in an administrative capacity maintaining vehicle usage and maintenance schedules; and

3. A driver’s license valid in the State of New York.

Notes:

(1) A driver’s license must be maintained for the duration of employment.

(2) For certain assignments a Commercial Driver’s License (CDL) (various endorsements) may be required. In these assignments, the CDL must also be maintained for the duration of employment.

English Language Proficiency:

All candidates must be able to speak, read, write & understand English well enough to perform the duties of the position; proficiency will be evaluated at the time of interview.

CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience for the same period (e.g., two months of related work experience at 20-34 hours per week equates to one month of full-time related work experience). Part-time experience of fewer than 20 hours per week will NOT receive any credit.

COMPENSATION

New Hire Minimum: $55,000 *

Incumbent Minimum: $63,220

*This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

CLOSING DATE

Open until filled.

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID:

32909

Location:

Central Office

Job Type:

Full-Time