Strategic & Systems Manager, Fleet Services

NYC Department of Environmental Protection (NYC DEP); New York (NY); On-site; USD 110,000 - 125,000; Full time

Job summary

The NYC Department of Environmental Protection (DEP) seeks a dynamic Fleet Strategic & Systems Manager to lead a team responsible for fleet oversight, maintenance, and cost management across the agency. You will drive efficiency, data usage, and regulatory compliance with a focus on safety and reliability.

Reporting and analytics will guide decisions on vehicle acquisition, telematics, and process improvements, while coordinating with internal customers and external partners.

Qualifications

• Master's degree in economics, finance, accounting, business or public administration, or related fields with two years of relevant experience.
• Bachelor's degree with four years of professional experience in budget/finance/administration or related areas.
• Equivalent combination of education and experience with at least two years in related areas.

Responsibilities

• Fleet Oversight and Operations: ensure vehicles are available, safe, and reliable.
• Maintenance and Preventive Programs: develop schedules and track costs.
• Cost and Resource Management: analyze costs, fuel usage, and procurement decisions.
• Project Planning and Coordination: plan fleet expansion, technology integration, and coordinate with teams and vendors.
• Technology and Data Management: use fleet management applications and telematics to monitor usage.
• Customer and Stakeholder Coordination: act as central contact for internal customers, partners, and vendors.
• Reporting and KPIs: monitor performance indicators for fleet operations and staff.
• Compliance: ensure safety and training compliance and record-keeping.

Skills

Fleet management

Data-driven decision making

Communication skills

Microsoft Office

Multitasking

Stakeholder relationships

NY Driver’s License

Education

Master's degree in economics/finance/business/public administration

Bachelor's degree + 4 years experience

Associate degree + 6 years experience

High school diploma + 8 years experience

Combo of education and experience

Tools

Fleet procurement systems

Job description

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

DEP's Office of Fleet Services oversees the purchase, use, maintenance and management of DEP vehicles, special equipment and related services. Fleet Services also monitors compliance with NYC Fleet and Vision Zero mandates, fuel and E-Z Pass rules, parking and traffic regulations, and driver safety initiatives. The dynamic Fleet Services team provides complete life cycle management (design / build, distribution / maintenance, and relinquishment) of approximately 5,000 pieces of equipment throughout the five boroughs and NYC’s unique watershed.

Responsibilities

DEP is seeking a dynamic, results driven professional to serve as Fleet Strategic & Systems Manager. The selected candidate will lead a team of supervisors responsible for the following:

Fleet Oversight and Operations: Management of agency vehicles, ensuring they are available, safe, and reliable. This includes scheduling maintenance, coordinating repairs, and monitoring vehicle performance to minimize downtime and maximize efficiency.

Maintenance and Preventive Programs: Development and Implementation of preventive maintenance schedules, authorize repairs, and track maintenance costs.

Cost and Resource Management: Analysis of operational costs, fuel consumption, and implement strategies to reduce expenses. Management of vehicle acquisition, replacement cycles, and financing decisions to balance expenditure with operational needs.

Project Planning and Coordination: Management of fleet expansion, technology integration, or process improvements. Planning, cost analyses, and coordination with internal teams, agency partners, and external vendors to meet deadlines and operational goals.

Technology and Data Management: Application of fleet management applications and fleet system telematics. Monitoring of vehicle and fuel usage, maintenance needs, and driver behavior. Utilization of metrics to support informed decision-making and performance optimization.

Customer and Stakeholder Coordination: Act as a central point of contact for internal customers, agency partners, vendors, and stakeholders, ensuring timely delivery and service quality.

Reporting and KPIs: Monitor key performance indicators for fleet operations, maintenance, and staff performance is essential to meet organizational goals

Compliance: Compiling, tracking, and recording metrics regarding safety and training compliance and incident reporting Ensuring adherence to all relevant rules, regulations, and safety standards.

ADMINISTRATIVE STAFF ANALYST ( - 1002D

Minimum Qualifications

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
• A baccalaureate degree from an accredited college and four years of professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
• An associate degree or completion of 60 semester credits from an accredited college and six years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
• A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and eight years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
• A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

Preferred Skills

• Direct experience managing commercial or municipal fleets or similar distributed assets/equipment across a medium or large organization - Demonstrated success leveraging data to drive operational decision making - Knowledge of the city’s fleet and procurement systems. - Excellent communication skills - Proficient in Microsoft Office Suite - Ability to multitask, prioritize, and work well under pressure - Relationships with partner agencies, such as the NYC Parks Department, DCAS, NYPD, Department of Sanitation as well as the Office of Management and Budget. - Valid New York State Driver’s License

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $110,067.00 – $125,000.00